Part-Time Administrative Assistant

Job Description

Position Summary:

Responsible for ensuring day-to-day communication from Corporate is directed to the appropriate Executive and/or Associate, maintaining Associate information, timekeeping and scheduling systems, reporting total store payroll, and other functions as directed by the store management team.

Primary Duties and Responsibilities:

Customer Service:

* "Smiles and Says Hi!" Contributes to customer oriented atmosphere within store by smiling and saying hi to all customers and Associates encountered. Encourages others to smile and say hi.

* Adheres to the "Yes We Can" policy and efficiently resolves customer's questions and requests.

* Supports fellow Associates through Yes We Can actions and behaviors. (i.e. team lifts of heavy packages, supporting fellow teammates needs/requests as appropriate.)


* Utilizes and adheres to merchandise presentation standards in regards to the 5 Basics: replenishment, signing, sizing, clearance and clean store.

* Reads and distributes store's communication including K-Net, email and mail toes; monitors store workload calendar and responsibilities.

* Enters and maintains all applicable data in the store scheduling system; reviews and edits store schedules in accordance with management directives.

* Processes store payroll utilizing ASSETS functions, including monitoring overtime, making all timecard edits, and entering information into projection screen.

* Organizes new hire paperwork; completes and submits employment status, job and personal information into projection screen.

* Assembles and maintains files for all Associates' touchbases and Kohl's Super Star Award; maintains store roster board.

* Regularly updates and maintains Associate attendance records, vacation requests, personal days and overtime.

* Orders supplies following store budget guidelines;works with store management to monitor store expenses.

* Organizes and distributes price changes, ISCs callbacks and RTVs daily. Checks all price changes for timely completion and accuracy. Verifies, processes and files.

* Oversees direct store receiving paperwork and merchandise transfers; processes rainchecks in accordance with Company procedures. Checks all paperwork for accuracy.

* Reviews ASSETS generated schedules; compares scheduled hours to labor hours, identifies gaps, and communicates them to the Store Management team to rectify.

* Oversees K-Planner calendar and responsibilities.

Other Duties and Responsibilities:

* Performs other duties as assigned. Examples include, but are not limited to

* Answering the store phone

* Assisting customers at POS and Service Desk

* Assisting in the Cash Office

* Assisting with tasks in selling floor departments

* Resolving RF and other equipment issues

* Participating in store meetings

* Assisting in the preparation and taking of inventory

* Distributing annual performance appraisals to managers and monitoring review process for timely completion

* Training a backup Store Administrative Assistant

Required Qualifications

* Prior Administrative experience in a general office, in expense control or in human resource administration.

Job Requirements:

* Ability to lift up to 40 pounds on a frequent basis. Physical activities may include holding a scanning gun; keying and processing register transactions; lifting and bagging merchandise; bending, stooping and reaching on a frequent basis.

* Ability to maintain a high level of confidentiality.

* Adherence to Company policy and procedures is required.

* Regular attendance is required.

* Effective verbal and written communication skills.

* Basic math and reading skills, legible handwriting, and attention to detail.

* Working knowledge of Microsoft Office (including Word and Excel) and computer basics.

* Ability to work as part of a team and interact effe