Human Resources Administrative Assistant III

Eugene Water And Electric Board Eugene, OR

EWEB is seeking an experienced self-motivated Human Resources support professional to fill the position of Administrative Assistant III. This role provides advanced administrative support for the day-to-day operations in all areas within Human Resources.

The Human Resources Administrative Assistant III will:

* Act as a first point of contact for employees, applicants, and prospective candidates.

* Provide office management support for benefits and HR operations.

* Maintain the HCMS database, enter personnel actions and generate reports

* Act as back-up to the Recruiting & Onboarding function.

* Maintain confidential and sensitive employee information in HCMS.

* Perform a wide variety of support duties related to the recruitment process to include pre-employment screenings, advertising, selection process coordination and scheduling, and preparing interview materials.

* Conduct and coordinate New Hire Orientation

* Track ongoing workforce metrics for monthly and quarterly reporting.

* Create training materials and tools related to recruiting, selection, and onboarding.

* Participate in project efforts to develop, implement, and refine HCMS talent management modules, processes and associated tools.

* Maintain policies and procedures pertaining to recruiting, employment and onboarding to ensure legal compliance and efficient organizational operation.

* Support the Classification and Compensation function

The ideal candidate will have a robust background in Human Resources with strong interpersonal skills, advanced Microsoft Office and HCMS skills, a high attention to detail, and the ability to multi-task and shift priorities frequently.

This posting includes supplemental questions. Your responses will be scored and used to determine if you will proceed to the next step of the selection process. Provide detailed answers to each question. Please do not reference your resume or application in your responses.

Closing Date: June 21st, 2018 or upon receipt of 100 applications; whichever occurs first. Interested individuals are encouraged to submit an application as soon as possible.

Why This Job

The Human Resources Administrative Assistant III will have the opportunity to work on a high-performing, empowered team in a collaborative environment. The successful candidate will work closely with employees at all levels of the organization and will have the opportunity to support Human Resources' efforts in the areas of recruitment, compensation, benefits, and onboarding.

EWEB offers employees a progressive work culture devoted to providing excellent public service. Our employees work in a fast-paced environment where creativity, innovation, involvement, teamwork and professional development are supported and encouraged. EWEB is also committed to providing a work environment conducive to the safety, health, and well-being of its workforce, and offers great benefits, including but not limited to health care, vacation and sick leave, pension, holidays, and employee credit union.

EWEB takes pride in our commitment to diversity and inclusion among our employees. We embrace and value differences of culture, education, experience, physical ability and unique perspectives in our workplace. We invite applications from qualified candidates who share our commitment to diversity. Attracting, retaining and advancing talent from all sources strengthens our bond with the multifaceted community we serve.

Minimum Training and Experience Required

Minimum Experience: Four years of progressively responsible administrative support and office management experience.

Education: Two years of post-secondary training in office or business management, accounting, or customer service administration.

Desirable education, experience, training and certifications: Human Resources Experience.

Equivalency: An equivalent combination of experience and training that demonstrates the required knowledge, skills, and abilities may be qualifying.

Valid driver license: Yes

Professional license or registration: None

Post-offer background check required: Yes

Post-offer drug test required: No

Post-offer physical / functional test required: None

Apprenticeship or other education/training required as a condition of employment, progression or advancement: None

Supplemental Information


Supervision or Functional or Technical Oversight Exercised: None. May provide technical oversight over other employees.

Type and frequency of personal contact required (general public, customers, organizations, and EWEB employees): Daily contact with EWEB employees, general public, other organizations and agency personnel, and contractors in person, online, or via the telephone.