401(K) and Retirement Analyst

American Medical Response Englewood, CO
More Information about this Job

SUMMARY: Responsible for the day-to-day administration of the company's 401k/retirement plan. Utilizing advanced technical skills to perform reporting and analysis related to the reconciliation and integrity of the 401k data, testing of processes and systems design, identifying and implementing process improvement, and conducting audits to ensure the retirement plans are consistently administered and in compliance with the Plan documents, union agreements and government regulations. Providing accurate information and communicating effectively, when information is requested internally, by outside legal agency or by court order.

Essential Duties and Responsibilities:

* Audit weekly payroll to ensure appropriate 401(k) deductions are deducted from employee paychecks, including employer match, employee loans and adjustments. Process the 401(k)/Retirement inbound and outbound interfaces; ensuring the data is accurate and working the error/exception reports. Reconcile error/exception reports from the retirement plans record keeper. Audit timely submission of 401(k) employee contributions, employer matching contributions and loan re-payments.

* Audit the benefit mapping document for the various benefit groups to ensure accurate 401(k) assignments.Create and maintain a separate 401(k) mapping document for various union plans.

* Identify and correct payroll/human errors that affect the retirement plans.

* Partner with IT programmers to make any adjustments to the 401(k) reconciliation process, including interfaces and database corrections.

* Communicate effectively and foster a team environment with the Retirement Plan Administrator. Update the Benefits Manager daily/weekly of any pertinent issues regarding 401(k). Attend and be prepared to discuss issues on the weekly conference call with the retirement record keeper.

* Ensure compliance with all regulatory agencies, company policy and union agreements for all 401(k)/Retirement plans, including hardship withdrawals, QDRO's, death claims, etc. Make timely submission of payroll deductions to the retirement record keeper within the guidelines of the DOL/IRS regulations.

* Co-ordinate all internal and external audits (e.g. DOL, IRS, 401(k) annual audits). Co-ordinate 5500 annual filing and audit; including preparing all necessary schedules and responding to auditor requests for information. Co-ordinate the mid-year and year end NDT testing.

* Oversee the Qualified Domestic Relation Orders (QDRO) processing. Communicate with the affected employee, the employee's ex-spouse and all attorney's involved. Communicate with past retirement record keepers, while maintaining a current contact list of those record keepers as well. Research past data records to provide the present record keeper the needed information to process the QDRO correctly.

* Answer all employee 401(k) questions and draft employee communication material.

* Create new processes related to the Oracle payroll system. Design test scripts and reports to audit the interfaces between the Oracle payroll system and the record keeper.

* Create various reports combining data from both the payroll systems and the record keeper system. Research issues using the Oracle payroll systems.

* Must maintain confidentiality and non-disclosure of employee and company information and data. Adhere to all company policies and procedures.

* Adherence to and compliance with information systems security is everyone's responsibility. It is the responsibility of every computer user to: know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems.

Non-Essential Duties and Responsibilities:

* Assist with due diligence on mergers and acquisitions as needed.

* Support the Benefits Team on an as needed basis.

* Perform other duties as assigned.

* Travel may be required infrequently.

Minimum Qualifications:

Education/Licensing/Certification:

* High School Diploma or GED.

* Bachelors degree or equivalent experience required.

Experience:

* Accounting and/or auditing experience in benefits or equivalent experience.

* Must have a minimum three (3) years experience in Health and Welfare and/or retirement plan administration.

Knowledge and Skills:

* General working knowledge of ERISA, IRS, DOL rules and regulations.

* Strong skills in Microsoft Word and Excel required. Experience in Microsoft Access preferred.

* Must be detail oriented and possess effective communication skills.

* Effective oral, written and interpersonal skills required.

* Strong customer service and problem resolution skills.

* Must be able to multi-task, manage multiple priorities/projects and work in a fast paced environment.

EEO Statement

EOE including Veterans and Disabled

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