Coordinator, Imaging & Invoice Validation
Performance Food Group
 Englewood, CO

Job Description

The Business Service Center in Denver CO has a new position for an Imaging Coordinator. The ideal candidate will be responsible for performing mailroom duties, scanning and imaging of vendor invoices and data entry (indexing) of invoice data using a document imaging system in a centralized, high-volume Accounts Payable (AP) environment supporting multiple US locations. Utilize the Enterprise Resource Planning (ERP) applications SAP and Image Now, as needed. Functions as a team member within the department and cross-functions, as required, and perform any duty assigned to best serve the company.

Functional Responsibilities:

  • Sort and open mail delivered by a mail delivery company. Distinguish between the different types of documents received in the mail (i.e., invoice, acknowledgements, sales orders, statements, etc.) and route according to guidelines.
  • Prepare vendor invoices for imaging including preparing batch sheets.
  • Scan invoices into document imaging system. Perform quality check on invoice image and re-scan, if needed.
  • Verify work for accuracy and completeness.
  • Enter (index) key data fields (e.g., invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into system based on set guidelines for Purchase Order (PO) invoices and Non PO invoices.
  • Enter data field accordingly to pre-defined guidelines (e.g., no leading zeros, no dashes, etc.)
  • Route invoices to workflow queues based on purchase order validation status for PO invoices and to creation of invoice in SAP for Non PO invoices.
  • Performs other related duties as assigned. #LI-sde1

Required Qualifications

High School Diploma/GED or Equivalent Experience

Equivalent work experience and/or training

Required Experience: 1 - 2 Years

Accounts Payable or mailroom experience; Ability to apply basic mathematical concepts including add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Preferred Education: High School Diploma/GED or Equivalent Experience

Preferred Qualifications

Preferred Experience: 2 - 4 Years

Accounts Payable and mailroom experience. Knowledge, expertise or significant exposure to a major Enterprise Resource Planning application (e.g., SAP, Oracle, Lawson, PeopleSoft, etc.); prior imaging and/or indexing experience a plus.