Administrative Assistant - Medical Records

Aviant Hospice Englewood, CO
Aviant Hospice is looking for an Administrative Assistant to join their team!

Experience of 2 years or more in office management, or similar work experience. The position requires an emphasis on customer services. The position requires strong office management skills, including telephone presentation, bookkeeping, clerical and high organizational aptitude. Must be able to communicate effectively with, and express the hospice concept to team members, patients, families, community members and physician offices.


The Administrative Assistant works in conjunction with the Patient Care Administrator and the Interdisciplinary Team to ensure efficient processes and communications are in operating effectively within the organization.

The Administrative Assistant works under the direction of the Patient Care Administrator and is responsible for:

* Typing letters and reports are requested neatly and accurately

* Ensuring the phone is answered courteously and messages are directed as indicated.

* Identifying and ensuring clerical duties are carried out within the office in a timely manner.

* Organizing and scheduling duties while utilizing good time management.

* Taking and/or directing referrals to the appropriate person(s).

* Maintaining an updated patient list and submitting to the Billing Coordinator as requested.

* Initiation and organization of patient records and obtaining information needed to complete Patient Medical Records in a timely manner.

* Filing in patient records accurately in a timely manner and directing incomplete records to appropriate parties.

* Processing patient prescriptions with staff and physicians in a timely manner.

* Review of the Patient Medical Record (ongoing) in Accordance with audit sheet to ensure chart completeness.

* Maintaining personnel files keeping them current, obtaining necessary documentation and filing in a timely manner.

* Tracking other pertinent employee information and submitting to the Patient Care Administrator.

* Participates in the monitoring of inventory and order as needed.

* Ensuring cost effective practices are observed.

* Training and familiarizing volunteers and/or/office assistant with office protocol.

Work conditions:

Requires sitting for prolonged periods of time, and extensive inputting information into the computer. Occasionally requires standing and reaching with hands and arms. May be required to occasionally lift up to 30lbs.

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