Duke Careers
 Durham, NC

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke Universitys Marcus Center for Cellular Cures (MC3) has a growth opportunity for a motivated individual to fill a Staff Assistant position in their GMP Manufacturing operation.

MC3 Vision: To live in a world where every person has access to high quality and effective cell based therapies

MC3 Mission: Together we design, develop and deliver the highest quality cellular therapies to improve health

Occupational Summary

Perform a variety of administrative duties of a routine and non-technical nature in support of the operations of the Marcus Center for Cellular Cures (MC3). Work involves both

processing and fulfilling supply orders internal to the MC3 operations and requisitioning and

receiving supplies from vendors external to MC3 with adherence to standard operating

procedures and vigilance regarding the quality of work performed.

Work Performed

Receive supplies and complete the necessary forms per Good Manufacturing Practices

(GMP) requirements. Coordinate handling of incoming shipments, verification of new

supplies against purchase orders and packing slips; review documentation received against

material specification form, and resolve discrepancies. Coordinate inspection of incoming

shipments with QSU, ensuring appropriate supplies remain in quarantine until released for


Manage the production and distribution of forms to the collection sites. Track when

different forms need to be replenished, copy and deliver them to the sites as needed.

Monitor when new forms are released. Generate and distribute new form copies.

Assemble kits with the necessary supplies for different aspects of the operations of the

MC3; including maternal sample kits, physician-collect kits and remote shippers. Manage,

assemble, and distribute barcode inventory for all cord blood collection sites. Train new

personnel on how to perform this task.

Receive and fulfill supply orders from collection sites and coordinate delivery of

supplies with MC3 couriers. Pack and ship supplies to collection sites not covered by courier route.

Continually assess supply room inventories and order supplies to ensure stock and

purchasing pattern ensures there are appropriate supplies on hand for optimal execution of

MC3 operations. Organize storage and label materials so that they are easy to find and used by order of expiration - ensuring that no expired supplies are distributed. Continually assess and maintain an optimum layout of the supply room.

Manage off-site storage of CCBB files and CBU/Sepax and Collection bag inventory.

Coordinate monthly replacement of electronic data-loggers (EDLs) stored with each pallet

of CBU/Sepax inventory.

Update and maintain the associated EDL logs to include current

inventory and EDL monitors. Move files and other paperwork to storage and organize items.

Ensure that materials are simple to find and that there are periodic reviews of stored

materials to determine whether an item should continue to be stored.

Requisition of material and supplies for the MC3. Prepare electronic purchase

requisition through Buy@Duke and submit for approval. Maintain standing purchase orders.

Maintain interface with vendors to ensure the procurement of high quality merchandise,

expedient delivery, and dependable materials and/or service at optimum price. Assemble the paper files for the new umbilical cord blood units banked for hematopoietic stem cell transplantation.

Transport cord blood units and samples from designated collection sites to the

Carolinas Cord Blood Bank (CCBB) Processing Lab. Distribute supplies to the collection


Provide input on trends or problems noted with purchasing and distributing supplies.

Provide input for the development and continuous improvement of associated Standard

Operating Procedures of the MC3. Communicate and coordinate with internal and external staff including lab managers, QSU, support staff, couriers, and outside vendors, as needed and for problem resolution. Discuss unusual requests or indications with the MC3 Administrative Manager. Keep the MC3 Administrative Manager apprised of pertinent issues.

Preferred Skills

Critical thinking and problem solving

. Attention to detail

. Organizational skills and ability to manage multiple tasks

. Ability to work independently

. Excellent customer service skills and ability to communicate effectively

. Intermediate to advanced computer skills

Minimum Qualifications


Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.


Work generally requires four years of related secretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.