STAFF ASST (Durham, NC, US, 27710)
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
The National Center for Child Traumatic Stress (NCCTS), co-located at UCLA and Duke University is the coordinating center for the National Child Traumatic Stress Network (NCTSN). The NCCTS is seeking applicants for the position of NCCTS Staff Assistant. The NCCTS leads, coordinates and facilitates national collaborations and initiatives across child servicing systems and multiple topical domains; producing child trauma resources, products, reports and information for providers, treatment developers, families and stakeholders. Please note that the NCCTS does not provide direct clinical services to children and families. This position (NCCTS Staff Assistant) currently allows remote work and is anticipated to be a combination of remote and on-site in the future. Position is located at Duke University in Durham, NC.
The NCTSN is a unique federally funded initiative that seeks to improve the quality, effectiveness and availability of care and services for children and families who are exposed to a wide range of traumatic experiences, including physical and sexual abuse; domestic, school and community violence; natural disasters and terrorism; and life-threatening injury and illness. Combining knowledge of child development, expertise in child traumatic stress, and attention to cultural perspectives, the NCTSN supports the development and broad adoption of evidence-based and trauma-informed treatments. The NCTSN is a collaboration of 140 academic, clinical, and community service centers across the U.S.
The NCCTS Staff Assistant is based within the NCCTS Administrative Core and reports to the NCCTS-Duke Administrative Officer. This position:
· Assists the Administrative Core team with the coordination of activities within certain national collaborations in partnership with multiple NCTSN member centers, partners, and various other NCCTS staff.
· Supports, schedules, and assists with the design of meetings and communications, both in-person and virtual. Manages calendars and scheduling.
· Develops agendas, slides and presentation/event materials in collaboration and in support of the Administrative Core team.
· Tracks action items from meetings and collaborations, takes minutes or reviews minutes for accuracy, schedules meetings, provides logistics support for activities, assists with time management, makes travel arrangements, and assists with reimbursements.
· Organizes and manages office resources, to include requesting and managing equipment, supplies, and services.
· Screens and routes mail and documents; determines which to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.
· Creates and maintains administrative tools/materials such as organizational charts and contact lists.
· Advises and directs clerical or other personnel in the department or division; makes work assignments and reviews work for accuracy and completeness. Performs other related duties incidental to the work described herein.
Application instructions and requirements: Send cover letter and résumé to: Debra.Fincham@Duke.edu
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field; knowledge of, or interest in, a program field related to the NCCTS mission is desirable (child trauma, mental health, public health, public administration, hospital administration). Experience with grants management is preferred.
Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR an equivalent combination of education and relevant experience.
Salary is dependent on education and experience.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke also makes good faith efforts to recruit, hire, and promote qualified women, minorities, individuals with disabilities, and veterans. Duke University is committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, Duke actively values diversity in the workplace, and seeks to take advantage of the rich backgrounds and abilities of everyone.
Position location: Duke University in Durham, NC. (This position currently allows remote work and is anticipated to be a combination of remote and on-site in the future.)
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.
Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.