STAFF ASST (Durham, NC, US, 27710)

Duke University
 Durham, NC

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Summary:

Provide administrative and project support for the Duke Global Health Institute (DGHI) education team. Work within framework of the DGHI mission to support undergraduate and graduate education in global health at Duke University.

Work Performed:

Administrative and Event Planning Support (35%)

  • Schedule meetings, determine room reservations, and manage logistics (e.g. catering) for education events including general meetings, thesis defenses, program interviews, visits by potential students and employers.
  • Assist with events related to education and training programs (commencement, capstone poster session, annual research showcase).
  • Process travel and/or event-related expense reports for education team members and/or activities.
  • Manage team calendar and ensure important dates, deadlines, meetings, etc. are added and communicated to appropriate parties.
  • Collect agenda items for, take notes, and maintain minutes at regular Education Team staff meetings and other meetings as needed.

Educational Programs, Database and Finance Support (45%)

  • Administration of undergraduate and graduate course evaluation processes, including organization, distribution, collection and data analysis.
  • Serve as point-person for student questions related to student grants, hiring, thesis scheduling and other administrative issues.
  • Maintain, update, and track student and program information across education and experiential learning programs.
  • Data entry for and basic maintenance of several databases used to administer course scheduling, course reporting and student records.
  • Coordinate production, maintenance, updating of manuals prepared for various education programs and purposes.
  • Coordinate, process and track reimbursements and non-compensatory programs and grants for students.
  • Assist with student hiring processes for both UG and MS programs.
  • Assist in the production and organization of MS-GH scholarship notification letters and admissions-related data and communications.
  • Collect course syllabi each semester.
  • Produce course enrollment reports at defined points during each semester.

External Communications and Marketing Support (15%)

  • Manage team email account and respond to general/standard inquiries for information about education and experiential learning programs.
  • Maintain resources for students including distribution of information for students concerning internships, fellowships, and summer opportunities, as well as other relevant announcements.
  • Maintain program calendars and operations check-lists. Ensure that important dates and deadlines are communicated to students via various media, including listservs. This includes general information about course registration, experiential learning requirements, workshops, etc.

General (5%)

  • Complete other assignments as assigned by members of the education team and the Associate Director for Academic Programs.
  • Perform other related duties incidental to the work described herein.

Education: Work requires a broad knowledge and skills related to administrative practices normally acquired through completion of a bachelor’s degree.

Experience: Work generally requires three years of related administrative experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary activities. Requires strong MS Office skills. Ideal candidates will also have excellent communication and organizational skills, and strong attention to detail. Experience working with Duke Hub and Sakai preferred. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Work generally requires four years of relatedsecretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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