STAFF ASST (Durham, NC, US, 27710)

Duke University
 Durham, NC

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Position Summary:

In order to effectively monitor the status of clinical trials and ensure the use of project management tools, staff assistants with definite administrative skills are needed to support project leaders.

Primary Responsibilities and Tasks: List and describe the primary responsibilities of the position and the key tasks associated with each responsibilities in order of their relative importance, beginning with the most important responsibility.

General Duties and Responsibilities:

· Set up and maintain files of records, reports and correspondence required for reference and efficient operation of the (assigned) clinical trial.

· Compose routine and general correspondence in accordance with established DCRI and trial specific SOPs, as directed by the project leader.

· Type letters, reports, records and other related forms from rough draft, ensuring correctness in format, spelling and grammar.

· Schedule and participate in trial team meetings, cross-functional meetings and sponsor meetings; generate minutes and maintain in trial master file.

· Operate office equipment to include PCs, copy machines, calculators and fax machines, as required.

· Answer telephone, take messages, screen calls for Project Leader and reply to questions in accordance with instructions and DCRI procedures and policies; transmit information to and from the project leader.

Maintain the project leader’s calendar to include scheduling meetings, arranging appointments and making travel reservations.

· Manage trial specific travel arrangements and expense documentation for the project leader.

· Serve as the SAP resource for trial specific orders and charges.

· Collect and compile data for sponsor reports, trial committees, enrollment updates, and interim analysis and DCRI project review meetings as directed by the project leader.

· Generate and maintain trial distribution lists and computer data folders; update access lists according to new hires, transfers and resignations from the trial team.

· Participate in and support development of trial working guidelines, SOPs, and / or study materials. Generate payments and/or reimbursements for sub-Contractors, DSMB, Steering Committee members and sites.

Minimum Education/Training Requirements:

Associate’s Degree in Related field

Minimum Experience Requirements:

2 years of administrative support experience, preferably in a clinical research environment.

Minimum Qualifications


Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.


Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.