STAFF ASSISTANT (Durham, NC, US, 27710)

Duke University
 Durham, NC

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

The Staff Specialist may perform duties including but not limited to the administration and management of all activities for the Internal Medicine Residency Program and the leadership team.

Work Performed

Provide clerical and administrative assistance to the program leadership team

Editor / Operator of curriculum website Manage all curriculum for website that is functional and user-friendly Work directly and indirectly with departmental communications director for education

Assistant for Program Education Leads – Website specific Curriculum Provide data on quarterly basis Coordinate meetings between leads and program leadership

Manage divisional reports yearly Coordinate meetings Compile data and produce documentation to be presented Coordinate Semi-Annual Meetings Prep documentation required and needed by program leadership

Manage resident lunches daily and work directly with caterers while spearheading lunch committee with Administrative Manager and selected residents

coordinate the well-ness committee and resident community service committee monthly meetings with residents

Liaison between residents and program to implement change and stay on task with identified goals each year

Process all program specific reimbursements and corporate card charges

Administrative Assistant to Associate Program Director for Research Manage Resident Research and Stead Research Grants Monitor and track all scholarly activity residents complete during training Maintain Database with all program wide scholarly activity Share and tabulate data with respective leadership

support Leadership Council Coordinate meetings Plan events Track and support all initiatives within council

Member of all program specific strategic planning initiatives Clinical, Didactic, and Wellness

Administrative lead for CICR course Manage schedule and serve as assistant to course directors

Administrative Assistant to Associate Program Director for Fellowships and Education

Assist Project Coordinator in reviewing all outpatient schedules for accuracy on Medhub

Plan and schedule work priorities in accordance with program goals and deadlines. Advise or direct designated personnel in the department or division; make work assignments and review work for accuracy and completeness.

Plan and execute the distribution of reports and information as required.

Advise supervisor as to the status of current activities and additional or expanded program requirements; make recommendations for solution to problems identified.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training:

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Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

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Experience:

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Work generally requires a minimum of three years (strongly preferred in Medical Education) of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. Experience with physician scheduling and EPIC a plus.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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Skills:

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Proficient in the use of computer databases, with high level of proficiency in Excel and Outlook

Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines.

Must be detail-oriented to consistently ensure program and resident compliance with several regulatory entities.

A proven capability to work comfortably with physicians, administrators and other healthcare providers at all levels.

Proficient in the use of residency management systems, with preference given to current users of MedHub and/or EPIC

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The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondaryeducation in secretarial science or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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