SPECIAL ASSISTANT, CLINICAL PRGMS (200908)

Duke Careers
 Durham, NC

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Duties:

  • Responsible for the coordination of the faculty appointments, promotion and tenure (APT) process, including support to the Chair of the Department of Pediatrics, APT Committee, advising department and division leadership on processes/requirements, serving as liaison with faculty and external contacts to complete process. Responsible for faculty database management (dFac). Gather, prepare and submit proper documentation for appointments, promotions, tenure, change of status and resignations to the Office for Faculty and Academic Affairs.
  • Oversee and facilitate the departmental onboarding, credentialing and privileging process.
  • Responsible for managing all faculty academic internal/external databases and coordinate directly with leadership and faculty/staff to ensure necessary compliance with all required institutional/departmental training or requests.
  • Responsibilities include participation with the annual faculty reappointment process to include regular rank, non-regular rank and courtesy reappointments.
  • Serve as liaison with faculty, the divisional and departmental business offices, the Office of Faculty and Academic Affairs to ensure that all faculty comply with all requirements of these offices.
  • Assist in the preparation of all faculty and international researchers offer letters for review and approval by the Chairman and in coordination with the Business Office and Division Chiefs
  • Work closely with HR Director in preparing and printing School of Medicine salary letters each year.
  • Serve as ET&R approval reimbursements and complete unit FAM validation.
  • Participate (lead or serve on workgroup) with special HR unit projects, including but not limited to DEI audits, policy and procedure development, etc.

Minimum Education/Training Job Requirements:

Work requires a general business background generally equivalent to a bachelors degree in a business related field.

Minimum Experience Job Requirements:

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordinator of major office activities. A masters degree in a business related field may be substituted for 2 years experience. OR ANY OTHER EQUIVALEJNT CONBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Minimum Qualifications

Education

Some college; degree preferred. Business/administrative experience may be substituted.

Experience

2 to 4 years business/administrative experience.

Degrees, Licensures, Certifications

Some college; degree preferred. Business/administrative experience may be substituted.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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