SPECIAL ASSIST, SOM

Duke Careers
 Durham, NC

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke Universitys Department of Obstetrics and Gynecology has an immediate opening for a Special Assistant, School of Medicine supporting the Maternal Fetal Medicine division. More information is located at the following link:

https://obgyn.duke.edu/divisions/maternal-fetal-medicine

Occupational Summary

Provide a variety of administrative duties in support of a large Division Chief within the School of Medicine. Apply advanced knowledge and skills to routinely resolve complex administrative problems independently or with others. Work generally requires knowledge of basic mathematical, research, and communication principles normally acquired through two years of post-secondary education.

Work generally requires four years of progressive clerical or project management experience to acquire strong skills in administrative, project management and/or basic research responsibilities as well as accepted office management, communications, and research practices. The ideal candidate has preferred skills in outlook, excel, powerpoint and adobe acrobat.

Work Performed

- Gather, prepare and submit proper documentation for clinical privileges, renewal of privileges, lifting provisional privileges and requesting additional privileges when appropriate to the Medical Staff Credentialing Office.

- Responsible for orientation, training and supervision of division staff assistants. Coordinating and overseeing duties and responsibilities to ensure divisional needs are met. Review and make recommendations for division expenses with the Division Chief and Dept Finance Manager for the annual School of Medicine budget process.

- Manage, review and reconcile expenditures related to division funds. Oversees all expenditures including dues, license renewals, travel and reimbursements and ensures that expenses are complying with Duke policy.

- Assist division director-special projects and requests such as planning and coordinating divisional events, coordinate and attend monthly 7am division meeting and take minutes.

- Administer programs related to academic, education and research mission, and committees for division chief as the division chief. Assist with former fellow/provider evaluations and references.

- Help with creation of monthly schedules, transfer Qgenda requests for 25+ providers to schedule, enter all provider assignments in Qgenda once schedule is complete, maintain monthly schedule and Qgenda with edits, changes, switches, write/edit letters and other correspondence.

- Calculate individual provider call and backup pay and submit for payment on a quarterly basis. Complete and submit compliance reports monthly.

- Supervise and assist in delegated tasks, working with administrative assistant(s) to assure MFM provider housekeeping is maintained, dues are paid, re-credentialing is done in a timely manner, licenses are renewed (NC med and privilege).

- Ensure reimbursements and travel are processed through Concur system, CME excel sheets are maintained, calendars are kept up.

- Write/edit letters and other correspondence.

- Responsible for upkeep of various lists-keys, parking, Lakeview card access

Minimum Qualifications

Education

Work generally requires knowledge of basic mathematical, research, and communication principles normally acquired through two years of post secondary education.

Experience

Work generally requires four years of progressive clerical or project management experience to acquire strong skills in administrative, project management and/or basic research responsibilities as well as accepted office management,communications, and research practices.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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