Laboratory Executive Assistant

Allied Search Partners, LLC Durham, NC

Allied Search Partners

Laboratory Corporate Executive Assistant and Legal Associate

Join a leading precision medicine company focused on personalized medicine and the advancement of personalized oncology treatments!


· Competitive salary commensurate with experience

· PTO based on duration of service

· Medical Benefits

· Participation in 401k and flexible spending account plans

· Eligibility for incentive driven stock option plan.

· Organization believes in having employees with an equity interest in the company and will result in better performance organization wide

Job Description

Laboratory Executive Assistant (Healthcare Sciences)

Job Responsibilities

Position Title: Laboratory Corporate Executive Assistant and Legal Associate

Shift: Monday-Friday 9am-5:30pm Day Shift

Location: RTP, NC

The ideal candidate will be an experienced executive administrator supporting senior executives, and handling a wide range of administrative, legal and executive tasks. We require a candidate who is able to work independently on both tactical and longer term projects. This person must be extremely well organized and flexible. The ability to interact with staff at all levels, sometimes fast paced and under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role. This position requires the ability to manage and summarize legal and corporate documents with strong attention to detail and organization. The ideal candidate must possess an expert level of written and verbal communication. Experience in a legal environment and/or a life sciences company is a plus.

Additional responsibilities of the Laboratory Corporate Executive Assistant/Legal Associate include:

Note: Other duties may be assigned.

  • Supporting the professional requirements of the Chief Executive Officer
  • Interaction with clients requiring effective communication skills
  • Establish a routine for board meetings, arranging and maintaining a log to keep track of all meetings
  • Research which involves analyzing and organizing relevant material
  • Preparing documents, as well as drafting standard letters for legal correspondence, contracts, agreements, etc.
  • Responsible for communication with Board of Directors
  • Responsible for supporting Investor Relations and all Shareholder communication
  • Maintenance of shared corporate data rooms to store, share, and access company files online
  • Preparing for the administrative formalities, making or procuring affidavits, etc.
  • Proactively coordinate the calendar for the President & CEO, which is comprised of a heavy meeting schedule and extensive travel
  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information when required
  • Provide discrete and confidential coordination of sensitive company information

Laboratory Executive Assistant (Healthcare Sciences)

Laboratory Executive Assistant (Healthcare Sciences)

Job Requirements

Successful candidates for the Laboratory Executive Assistant must have extensive experience supporting the CEO or an organization. Additional qualifications of the Laboratory Executive Assistant include:

  • Outstanding financial knowledge
  • Superior para-legal expertise
  • Master’s Degree from an accredited university or college
  • Minimum of four years of experience in an executive or administrative position
  • Experience in a legal environment and/or a health sciences environment
  • Internet proficiency and knowledge of web-based applications
  • Strong computer skills with proficiency in Microsoft applications (PowerPoint, word, excel)

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