Administrative Assistant- Duke Population Health Administration

Duke Careers
 Durham, NC

Duke Connected Care, a community-based, physician-led network, includes a group of doctors, hospitals and other healthcare providers who work together to deliver high-quality care to Medicare Fee-for-Service patients in Durham and itssurrounding areas.

Duke Population Health is seeking an Administrative Assistant position for their Administation office.

  • Function as the liaison between the Corporate Payroll Services team and the employees
  • Understand and administer Duke Health System pay policies and compliance requirements
  • Initiate master data and payment transactions for employees
  • Review/maintain reports and data generated by Corporate Payroll Services to ensure accurate and timely payments
  • Process FMLA documentation and advise employees and managers on policy guidelines and eligibility criteria. Provide detailed and clear instructions and guidance on submission of leave time. Coordinate Paid Parental Leave and submit appropriate forms for payment.
  • Coordinate, process, and manage new hires, including I-9 verification and submission. Obtain and verify necessary documentation, schedule orientation, and set-up employee in Payroll Systems. Serve as a point-of-contact, interfacing with new hires to provide information and answer inquiries regarding various payroll/HR policies, employment expectations, and responsibilities. Track 90-day probation/trial-period process for regionalized departments.
  • Accurately process iForms in a timely manner and in accordance with corporate deadlines (including, but not limited to, transfers, hires, terminations, rate and schedule changes, data changes, cost distributions, and position creation).
  • Manage payroll activities, ensuring accurate and on-time payment to all biweekly staff members. Make appropriate adjustments using correct forms. Manage and process reduction in force plans, layoffs, and calculate and coordinate severance pay and vacationpay out. Compile and prepare a variety of reports and analyses reflecting various personnel and/or payroll data as requested; review for appropriateness and facilitate the processing of various personnel and payroll forms; ensure maintenance of appropriate personnel records.

Minimum Qualifications


High school education or equivalent.


Two years of administrative support experience of increasing variety and/or complexity

Degrees, Licensures, Certifications


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.