Administrative Assistant

Experis Durham, NC

Administrative assistant with past Cisco experience and come join a great team! This is a long term contract role you must have past Cisco experience.

Responsibilities include: Calendar Management: Manages principals calendars by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, what meetings are attended, and who can attend instead. -

Event Speaking Engagement Coordination: Manages a running list of engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.

Meeting/Event Planning: Assists in planning and organizing meetings & team events by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics.

May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.

Correspondence/Approvals: Supports principals by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.

Takes initiative to resolve problems within specified policies and guidelines, and provides mentoring to administrative community members on problem solving.

Determines when executive action is required and supplies a recommendation where appropriate.

Travel: Responsible for making travel arrangements for principals. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. Works diligently to go the extra mile, working with the airlines direct to accommodate Global Services benefits for upgrades whenever they are available.

-Travel Briefing Preparation: Create travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

Confidentiality: Candidate will deal professionally with sensitive and confidential matters and material.

Experis is an Equal Opportunity Employer (EOE/AA)


 

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