Durango School District 9-R is accepting applications for an Administrative Assistant to Student Support Services to provide secretarial/administrative assistance to the department supervisor, including office administration, projects, reports, budget, and records, and also provide secretarial support to the department staff. This is a 12 month position and includes full benefits. Begins October 1, 2020 or ASAP.
Job Title: Administrative Assistant to Department Pay Grade: ESP Salary Schedule
Job Family: Administrative Support FLSA Status: Non-exempt
Department: Central Office Based Prepared Date: July 1, 2015, rev. 7/1/18
Typical Work Year: 12 months
SUMMARY: Provide secretarial assistance to department administration including office administration, projects, reports, budget, and records. Provide secretarial support to department and other program staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building or department assignment.
D 25% Provide administrative support by creating letters, memos and reports. Prepare, research and gather information for special projects and other related materials and documents that deal with matters that may be of a confidential or sensitive nature. Create reports and spreadsheets of information and perform detailed analysis of data as requested using basic computer software.
D 25% Coordinate administrative functions, including but not limited to: manage phone calls, screen and direct to appropriate person, answer inquiries, follow through on requests, solve non-routine problems; schedule appointments, maintain calendars and filing system; open and distribute mail, send/receive faxes; prepare compose, process and distribute correspondence or other printed information to parents, department, district staff and/or community; arrange meetings, conferences and workshops, order refreshments; may attend meetings to participate and/or take notes, prepare agendas and announcements.
D 10% Respond to questions regarding district issues, policies and procedures. Develop and promote good relations as a department resource for parents, students, staff and the community.
D 10% Assist in managing/monitoring department processes and/or projects. Prepare, organize, and maintain project documents.
D 10% Compile information into and extract information from district and department information databases, outside website and database sources.
D 10 % Administer bookkeeping, accounting and financial functions utilizing the district financial system; including but not limited to vendor invoices and disbursing funds; purchase orders and requisitions; recording financial transactions; monitoring budget and other department accounts.
D 5% Maintain department files and databases.
M 2% Make conference/workshop arrangements including air travel, hotel reservations, and registrations.
Ongoing 3% Perform other duties as assigned.
EDUCATION AND TRAINING: High school diploma or equivalent.
EXPERIENCE: Experience is preferred but may not be necessary for hiring.
CERTIFICATES, LICENSES, & REGISTRATIONS: Criminal background check required for hire.
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: ?
- Oral and written communication skills.
- English language skills; multilingual skills preferred.
- Interpersonal relations skills.
- Personal computer and keyboarding skills.
- Customer service and public relations skills.
- Critical thinking and problem solving skills.
- Ability to maintain confidentiality in all aspects of the job.
- Ability to manage multiple tasks/priorities with frequent interruptions.
- Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures.
- Ability to communicate, interact and work effectively and cooperatively in a team setting
- Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of and experience with personal computers and peripherals.
- Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software.
- Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, Email, etc.
Durango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law. For information regarding civil rights or grievance procedures, contact Laura Galido, Compliance Officer, Durango School District 9-R, 201 E 12th Street, Durango, CO 81301, (970) 247-5411, email@example.com, or the Office for Civil Rights, U.S. Department of Education, 1244 Spear Boulevard, Suite 310, Denver, CO 80204-3582, (303) 844-5695.