Executive Admin Asst.

Dealersocket Draper, UT
EXECUTIVE ADMINISTRATIVE ASSISTANT

About DealerSocket

DealerSocket is a leading provider of software-as-a-service (SaaS) fully integrated technology solutions for the Retail and Independent Automotive industries. We are growing exponentially, and are looking for phenomenal people to grow with us. In 2015, we expanded our product lines, doubled our employee base, and opened new offices across the country. We pride ourselves on our amazing people, top-notch technology, and fun employee-focused corporate culture.

Job Description

Reporting directly to our General Counsel, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of General Counsel. The Executive Assistant also organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ROLES AND RESPONSIBILITIESExecutive Support

* Completes a broad variety of administrative tasks for the executive including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

* Plans, coordinates and ensures the executive's schedule is followed and respected. Provides "gatekeeper" and"gateway" role, creating win-win situations for direct access to the executive's time and office.

* Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

* Provides a bridge for smooth communication between the executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

* Works closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated.

* Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Legal team, some of which may have organizational impact.

* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the executive's ability to effectively lead the department.

* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Skills/Requirements QUALIFICATIONS:

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

* Expert level written and verbal communication skills.

* Demonstrated proactive approaches to problem-solving with strong decision-making capability.

* Highly resourceful team-player, with the ability to also be extremely effective independently.

* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

* Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

* Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience:

* Bachelor's degree preferred.

* 3+ yrs Administrative Assistant experience.

* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

* Expert level written and verbal communication skills.

* Demonstrated proactive approaches to problem-solving with strong decision-making capability.

* Highly resourceful team-player, with the ability to also be extremely effective independently.

* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

* Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

* Forward looking thinker, who actively seeks opportunities and proposes solutions.

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