Receptionist / Administrative Assistant

Ultimate Denver, CO
Position Overview:

Provide top notch customer service to visitors and employees through an unwavering commitment to professionalism, offering assistance and a willingness to do whatever it takes for a successful outcome. Provide support to various teams as needed for event planning, document preparation and other activities as needed.

Essential Duties and Responsibilities:

- Assist visitors by greeting, welcoming, directing and announcing them appropriately;
- Answer, screen and forward any incoming phone calls while providing basic information when needed;
- Interface with employees, vendors and visitors alike in a professional and friendly manner;
- Receive, sort and deliver daily mail/deliveries/couriers;
- Serve as the point person for maintenance, mailings, office & kitchen supplies, postage equipment, and errands;
- Assist teams with activities such as filing, photocopying, collating, faxing, mailings etc.;
- Organize and maintain conference rooms schedules to avoid conflict or overlap;
- Organize office operations and procedures (building safety for fire or other emergencies);
- Maintain supplies for office equipment such as photocopier & postage machine;
- Provide support for multiple projects across teams;
- Enter data into software system ensuring accuracy and integrity of information and updates new and changing information as necessary;
- Maintain & ensure the accuracy of periodically run quality checks on data;
- Other administrative tasks as needed.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Additional Skills and Abilities:

• Well-developed team skills, unquestioned integrity, and the experience, confidence and professional presence to affect day to day business interactions;
• Ability to handle sensitive and confidential information;
• Excellent communication skills both verbal and written;
• Exhibit a high degree of professionalism;
• Ability to organize, multitask, prioritize and work under pressure;
• Ability to work with all personnel across teams, disciplines or professional fields;
• Strong organizational and time-management skills with a keen ability to prioritize and multi-task, and proficiently and efficiently perform duties;
• Strong administrative and data management skills;
• Proficiency in Microsoft Word, Excel, PowerPoint Outlook is required.
Education, Experience and Certifications:

• 3+ years of experience in office administration including knowledge of computer systems or programs frequently used and data entry experience on systems
• 3+ years of customer service experience
• Demonstrated experience utilizing Excel and other MS Office products.

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