Event Planning & Sales Representative

Wright State University Dayton, OH
Position Information (Default Section)

Faculty Rank or Job Title Event Planning & Sales Representative Job Category: Administrative (exempt/non-exempt) Department Facilities Management Equity & Inclusion No.: 18P076 Position FTE


Minimum Annual or Hourly Rate $35,000 + $5000 sales incentive Salary Band: UC S02 Job Summary/Basic Function:

Sells, plans and directs building events to include: corporate, community, WSU meetings/conferences, banquets, wedding receptions, preshow and pregame for Wright State University's Nutter Center and suite event sales. Special events include trade shows, large banquets, University sponsored galas/conferences on arena floor or McLin Gym (Berry Room events seat 200-400 people, McLin Gym and arena banquets for up to 1,000 people).

The payout of the sales incentive will be based on a combination of an increase in building rentals, a net revenue increase based on those rentals, with a strong emphasis placed on team collaboration in booking, developing, planning, and implementing the logistics of events.

Minimum Qualifications

Associate's degree and three (3) years' experience in hospitality/entertainment services and event management or bachelor's degree and one (1) year experience in hospitality/entertainment services and event management. Ability to maximize sales opportunities. Self-motivated and hard working. Must be a team player who excels in group-solving and thrives in a fast-paced work environment. Excellent communication and organizational skills. Proficient in Microsoft Word and Excel. Exceptional customer service skills.

Preferred Qualifications Essential Functions and percent of time:

Actively sells and prospects building events. Acts as Manager on Duty for WSU Nutter Center events. Collaborates with staff and organizes events held throughout the building. Develops, plans and implements logistics and processes for all events. Serves as liaison with clients, contractors, organizers, and management with regard to all facets of events/programs. Executes and administers multiple contracts with organizers and vendors. Develops event schedules. Establishes work plan/procedures and staffing requirements. Communicates event needs with operations team, catering team, and audiovisual team. Overseas daily operations for events using best practices. Develops and authorizes contingency plan for alternate action. Identifies and approves risk/crisis managements. 85%

Represents the WSU Nutter Center administration on various committees. Develops reports as requested by management (i.e. schedule of events with attendance, facility usage, etc. 10%

Other duties as assigned. 5%

Essential Functions and percent of time (cont'd): Non-Essential Functions and percent of time: Working Conditions

Environmentally controlled work setting with normal to above normal noise level and high level of activity. Conditions may require walking, stooping, pushing, pulling, lifting (less than or equal to 40 pounds), bending, handling equipment and materials. Work schedule is dependent upon the department needs to include days, evenings, weekend and/or holidays.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations).

Frequently asked questions related to background checks may be found on the human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants Posting Date 04/06/2018 First Consideration Date: Closing Date Open Until Filled Yes