Development Campaign Grants and Research Specialist
Planned Parenthood of Greater Texas, Inc.
 Dallas, TX
Planned Parenthood of Greater Texas offers comprehensive reproductive healthcare services. We are here to educate and care for healthy communities. We believe the needs of our community are greater than they’ve ever been. And that drives us to work harder, aim higher, and expect more from one another. Here, you'll be empowered to make an immediate impact for our organization and clients. 

We offer a competitive compensation and benefits package:
Excellent Medical and Dental Benefit Plans
Retirement plan and employer match
Generous Paid Time Off.   
Plus Additional Benefits.

Position Title: Development Campaign Grants and Research Specialist
Location: Dallas, TX (North)
Reports To: Senior Director of Major Gifts
Supervises: N/A
Grade:  N-9
Employment Status: Full-time, Non-exempt


  • The Development Campaign Grants and Research Specialist is responsible for campaign-related grant research, tracking, proposals, and reports in accordance with campaign goals and objectives as well as identifying, researching and analyzing prospects for major gift cultivation and solicitation. This position will identify and qualify campaign prospects who have the propensity and capacity to support the work of PPGT. Using a moves management mode, the Development Campaign Grants and Research Specialist will work with major gift staff to help analyze and facilitate the cultivation and solicitation of top prospects. Ensures productivity expectations, customer service and compliance standards are maintained. Abides by the organization’s mission in performing job duties. Demonstrates an understanding of and commitment to quality healthcare and excellent customer service.

Essential Job Functions & Expectations

  • Develops grant and major gift proposals to obtain campaign-related funds for ongoing or new programs and for special projects in coordination with the Senior Director of Major Gifts.
  • Researches and tracks proposal requirements and submission deadlines.
  • Prepares, coordinates, assembles, and/or delivers proposals, grant applications and renewals for submission.
  • Identifies and researches related grant sources of funding.
  • Interacts and communicates with department and senior management, health services, and government or foundation representatives during the proposal design, development and implementation phases.
  • Assists Development staff in researching background information, statistical, and analytical information to support proposals. 
  • Maintains a tracking system of proposals, follows up to provide additional information as required by funding sources and report regularly to the Senior Director of Major Gifts.
  • Works in coordination with PPGT’s Grants Specialist and assists in needs of grants team as needed.
  • Provide high-level research on individuals, corporations, and foundations using a wide variety of biographical, organizational and financial sources, including online database services, Internet websites, library and government sources and other external repositories of public information.
  • Analyze and synthesize accumulated information to assess financial capacity, philanthropic tendencies, giving propensity and linkages to our work.
  • Writing: Compose documents (profiles, biographies, project summaries) using grammar and content appropriate to specific audiences. Extract and communicate key information, which directs cultivation and solicitation strategies. Prospect knowledge, including ratings, interests and linkages acquired through research is preserved and maintained in a complex database system that is accessible to fundraising staff and used to develop future cultivation strategies.
  • Proactively and independently plans and executes creative strategies to identify sources of major gift ($10,000+) private support using creative research techniques and electronic searching methodologies to ensure that campaign wide fundraising initiatives have sufficient prospects to meet fundraising goals.
  • Develops and executes strategies to ensure that newly identified prospects are presented to Senior Director of Major Gifts. Work with Senior Director of Major Gifts and development staff by serving as a liaison to their portfolio and on solicitation strategy formulation and information gathering through peer screenings. Interpret results and provide direction on the segmentation and management of large groups of prospects and donors identified through the electronic screening process.
  • Partners with staff to grow the pool of prospects through proactive research.
  • Seeks out the most effective research resources and systems from internal and external sources, while managing in-house information sources, reference materials, online services, news subscriptions, and prospect research files.
  • Works within the database to produce weekly, monthly, quarterly, and any other necessary reports as needed and maintains a tracking system of the prospect pipeline and reports it regularly to the Senior Director of Major Gifts.
  • Participates in Development staff meetings.
  • Complies with all grant reporting as required by funding sources.
  • Maintains current records in database, on network, and in paper files, including grant tracking and reporting.
  • Works closely with the Senior Director of Major Gifts and other departmental team members to ensure coordination with their respective fundraising efforts.
  • Uses development database and report writing software to retrieve data. May assist in preparing and evaluating grant program and reporting of program's progress to Board and executive leaders.
  • Builds effective and trustworthy relationships with funders, foundation trustees, staff and community leaders. 
  • Assures compliance with the Board of Director’s governance policies on development as well as the standards established by the Association of Fundraising Professionals.
  • Assures that all fundraising materials and any communication with the public maintain the highest standards of integrity and honesty.
  • Serves as a role model for staff in quality of work, competence, standards of behavior, initiative, teamwork, and compliance with organization policies.
  • Maintains knowledge of abortion and family planning regulations and implements changes as necessary.
  • May represents the organization at meetings, as appropriate.
  • Has unrestricted access to client protected health information (PHI) for purposes of treatment, payment, and health care operation, specific to job duties.  Use of client PHI is limited to information needed to perform the specified job function.  Disclosure of any client information must be for purposes of treatment, payment or health care operation OR must be accompanied by an authorization for release. Development staff may have access to PHI limited for fundraising purposes.
  • Ensures achievement of agency goals, vision and mission. 
  • Assists with other fundraising projects as requested.
  • Other related duties as assigned.
  • Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Minimum Education:

  • Bachelor’s degree or equivalent experience in lieu of education (8 years).

Minimum Experience:

  • 2 years of fundraising, grant writing, research writing, nonprofit, or related.

Agency Standards:

  • Must have excellent computer skills with knowledge of Microsoft Word, Excel, Outlook, and Internet. Must have the willingness and ability to adapt to change including advances or new technology. Must have excellent customer service skills and be committed to providing the highest level of customer satisfaction.

Required Knowledge, Skills and Abilities:

  • Must be able to work flexible hours including evenings and weekends.
  • Ability to write clear, structured, articulate written letters, contracts, reports and persuasive proposals.
  • Possess effective analytical skills.
  • Ability to find humor in day-to-day challenges while being focused on solutions.
  • Ability to pay attention to detail, to handle a variety of tasks simultaneously and to work under pressure.
  • Comfortable and knowledgeable with discussing topics relating to sexual and reproductive health.
  • Ability to exercise initiative, sound judgment, and problem-solving techniques in the decision-making process.
  • Ability to effectively use organization’s computer systems.
  • Requires an understanding of and commitment to quality healthcare and excellent customer service.
  • Be discrete and safe guard confidential information.
  • Demonstrates cultural and linguistic competence.
  • Possess integrity and compliance – can be relied upon to act ethically.
  • Work Management:  Effectively manages time as a resource; establishes realistic priorities; schedules own time and activities effectively; gives balanced focus and attention to appropriate long- and short-term priorities.  Develops action plans and budgets; leverages technology; anticipates obstacles; establishes check points and monitors progress.
  • Communication:   Speaks and presents effectively in individual or group situations, including appropriate nonverbal communication.  Expresses ideas in a clear, thorough and concise manner.  Actively listens to what others say.  Writes using good grammatical form and appropriate style.  Expresses ideas in a clear, thorough and concise manner.
  • Recovery Skills:   Responds effectively and acknowledges responsibilities when clients (internal or external) experience problems or mistakes; rectifies the situation to restore client satisfaction; seeks information and collaborates with others to take action to implement permanent fixes. Maintains stable performance and emotions when faced with opposition, pressure, and or stressful conditions.
  • Coping with Demands of the Position: Uses effective problem solving while working under stress, high volume of work demands and/or time demands; meets deadlines.
  • Adaptability or Flexibility:  Responds with flexibility to shifting priorities and changing work situations; recovers quickly from problems and setbacks; develops new skills to remain competitive. Adapts easily to change, sees the merits of differing positions, and adapts own positions and strategies in response to new information or changes to a situation.
  • Exemplify the organization’s values:  We Tend to the Team; We Respect and Honor All People; We Jump In; We Try and We Learn; We Care for our Business; and We Return to our Mission.


  • Diversity creates a healthier environment: equal opportunity employer. We strictly prohibit unlawful discrimination of any kind, including discrimination on the basis of race, color, creed, ancestry, national or ethnic origin, religion or belief, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, citizenship, physical or mental disability, age, past, present or prospective military service, HIV status, family medical history or genetic information, socio-economic circumstances, language spoken, or any other characteristics protected by law (“Protected Characteristics”). We maintain a drug-free workplace. Should be pleasant, neat, and well-groomed in representing the agency to the general public.

Essential Physical Requirements/Working Conditions

  • Must be able to move about on foot to accomplish tasks, such as moving from one work site to another. Must be able to work primarily with fingers such as picking, pinching, or typing. Must be able to talk such as convey detailed or important spoken instructions to other workers accurately. Must be able to hear such as the ability to receive detailed communication orally. Must be able to communicate effectively. Will have substantial movements of the wrists, hands, and/or fingers. Must be able to lift and/or exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently. Must be able to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects. Office/Sedentary environment.
Applicants have rights under the Federal Employment Laws. To view these notices, please click on the following links: Family and Medical Leave Act (FMLA)
posterEqual Employment Opportunity (EEO)
poster; and Employee Polygraph Protection Act (EPPA)