Finance Clerk I

Pasco County Clerk & Comptroller Dade City, FL
General Description Benefits Supplemental Questions

Under general supervision, performs accounting functions relating to accounts payable, accounts receivable, reconciliation of balance sheet accounts, along with the receipting, reconciliation and record keeping of revenue and expenditure accounts. Duties include performing a variety of complex accounting and clerical work; applying accepted procedures to the preparation and maintenance of accounting records, transactions, and reports.

Maintain the fixed asset records of the Board of County Commissioners (BCC) and the Constitutional Officers. Complete an annual inventory of assets. Monitor the controls, procedures, and forms for the recordation of fixed assets.

Examples of Duties (Essential Functions):

Perform journal entries including documentation supporting the accounting transactions.

Prepare various financial and statistical reports. Handle questions of a technical and/or procedural nature in person or in writing. Handle requests and questions from outside auditors.

Track the compilation of project cost into fixed assets accounts, and close out those accounts once the related projects have been completed.

Calculate depreciation for all fixed assets.

Review and update the detailed schedule of fixed assets and accumulated depression.

Assist with the tracking and reporting of construction work in process (CWIP), which requires knowledge of Access and managing databases.

Assign property numbers and affix bar code tags assets purchased, as required by Florida Statutes.

Prepare, update and maintain inventory reports.

Perform the annual physical inventory of all Clerk & Comptroller' s assets. Perform annual physical inventory of a statistical sampling of county assets.

Maintain file for all County vehicle requisitions and titles. Purchase tags and registrations on an as need basis.

Perform other duties as required.

Typical Qualifications and Minimum Qualifications:

Graduation from an accredited high school or possession of an acceptable equivalency diploma. Higher education in accounting courses preferred. Two years experience in bookkeeping/accounting experience required. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type 30 cwpm preferred.

For new hire initial placement, this position is historically filled at a Level I. In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for a higher level. Active teammates in this position have the opportunity to progress to higher levels.

Basic skills testing, such as typing, grammar, spelling, and math may be required for this position.

No supervisory responsibility.

Valid driver's license is required.

Supplemental Information and Knowledge, Skills and Abilities:

Live and advocate our commitment to the Organization's vision, mission, and values.

Knowledge of accounting theories and practices. Knowledge of computerized accounting systems, including basic personal computer programs. Knowledge of automated fiscal processing and reporting.

Ability to perform mathematical calculations with speed and accuracy. Ability to communicate orally and in written form.

Ability to apply accounting principles to analyze complex reports and correct errors. Accuracy and judgment are required in the performance of accounting functions relating to the fiscal operation of the Clerk's office. Analysis and accuracy are required in processing reports.

Ability to establish and maintain effective working relationships with teammates, the public, governmental agencies and other agencies.

Ability to understand complex written and oral instructions.

Ability to operate a calculator. Ability to use a PC. printer, copier, fax, and general office equipment. Ability to sit or stand for long periods of time while concentrating on repetitious or complex tasks in a fast paced environment with frequent interruptions.

Ability to work within deadline constraints and workload surges.

Position is located on the East side but duty location may vary between East and West side of county based on workload.

Current employees may receive preference.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.


A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.


Certain veterans and spouses of veterans receive preference and priority in employment and are encouraged to apply for this position.

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