Safety Administrative Coordinator

Acco Engineering Systems Covina, CA
We are looking for a Safety Administrative Coordinator to join our Covina, CA office!

ACCO Engineered Systems has been annually recognized by a national industry magazine as one of the top-10 specialty contractors in the United States, and the leader in its mechanical contracting field for the Western United States. We have a diverse environment of skilled professionals - field construction workers, engineering, project managers, service technicians, and supporting staff - who collaborate together and make ACCO an engaging place to work.

So what will you be doing?

Assist the Safety Department in maintaining department related documentation of training records and provides the department with record keeping support for claims involving injuries, automobile accidents and property damage incidents. Works directly with the Vice President of Corporate Safety to help coordinate and schedule pro-active safety meetings with Regional and Executive Management Teams.

Essential Duties & Responsibilities:

* Maintain safety training records and the safety training log electronically.

* Maintains Safety documentation and facilitates completion of actions items on ISNetworld and Avetta accounts.

* Assist in arranging training by communicating to Department Heads as needed.

* Track GF participation/ performance in safety programs such as tailgate safety meetings.

* Assist in preparing site-specific safety plans as per customer requirements.

* Assist in injury management by tracking follow ups and communicating as needed.

* Provide assistance in workers compensation claims, automobile claims and property damage claims by gathering and storing all necessary documentation.

* Maintaining OSHA related documentation by providing monthly safety statistic reports and maintaining the OSHA 300 log.

* Prepare ad hoc reports as required (e.g. Safety Leadership Team Presentations).

* Specials projects and or data reports as required (e.g. Audit participation report).

* Assist in gathering/ completing documentation for pre-qualification packages for project managers to present to general contractors/owners.

* Assist VP of Safety in coordinating, scheduling, communication and preparation of safety meetings and related tasks.

* Other duties as assigned.

Position Requirements: (Skills, Work Experience, Education, Certifications, Licenses, etc.)

* Strong skills in Microsoft Office Suite (Excel, PowerPoint) and computer knowledge:

* Intermediate to advanced MS Excel/Word Capable of using Macros, databases, create and format graphs, reports, forms, formulas and functions.

* E-Mail; knowledgeable in Gmail and google products.

* Internet Provide detailed data searches and online applications (e.g. Fed Ex Delivery and ordering of products).

* Able to edit text:

* Adobe Writer editing.

* Ensure 99% data accuracy.

* Competent writing skills.

* Attention to detail and ability to organize data.

* Strong interpersonal and communication skills required.

* Experience in construction safety strongly preferred.

* Strong telephone and customer service skills.

Physical requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

* The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.

* Specific vision abilities required by this job include Close vision and Distance vision.

* While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.

* The employee is regularly required to walk and sit; climb stairs.

* Employee might be asked to bend over to lift boxes of paper or refill a photocopier.

* Maintain a valid drivers license.

* Ability to work in a fast paced work environment.

* Regular and routine attendance required.


Monday Friday, 8:00 AM to 5:00 PM, with overtime and work on weekends as required. Travel to our larger California offices may be required (estimated less than 20%).

We are always looking for people with the following competencies to join the team!

* OUTSTANDING COMMUNICATION SKILLS in addition to maintaining an open line of communication with employees throughout the organization, you'll demonstrate excellent communication skills, including good phone and email etiquette.

* APPRECIATION FOR DIVERSITY you already demonstrate respect and you highly value the variety of cultures and talents that make up ACCO.

* INNOVATION although we have a great team and effective processes in place, we feel that there is always room for improvement, and we'll look to you to be creative as you partner with stakeholders to evaluate our operations, solve ongoing issues, and develop even better systems.

* STRONG APTITUDE for learning and developing new systems and programs.

* GOING THE EXTRA MILE ability to work overtime, as needed.

* WORK MANAGEMENT possess the ability to work in a high paced environment with the ability to prioritize tasks.


* ESOP Employee Stock Ownership Program. An exciting benefit from ACCO to you, free of cost.

* Company Culture of Excellence Here at ACCO, we are flexible and foster creativity

* Competitive Time Off including PTO, Sick Time, and Personal Time

* Education Reimbursement Program for career development

* United Way is our philanthropy program. We give back to the community, and we have fun while doing it! ACCO has fundraising events such as raffles and bingo throughout the year.

* Competitive medical, dental, 401k


Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plantACCO can design, build, install, and maintain a mechanical system to meet your needs

Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team. To read more about us, check out our