Correction Records Sentence Computation/Release Officer - 20021463
Department of Administrative Services, State of Ohio
 Columbus, OH

Guided by the agency's mission “To reduce recidivism among those we touch,“ the Ohio Department of Rehabilitation and Correction is looking for a dedicated security-minded correction records professional to assume the responsibilities of a Correction Records Sentence Computation/Release Officer.

This position shall be filled in accordance with the provision of the OCSEA/AFSCME Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made.

This position works under general supervision and requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility.

Job Duties:

  • Enters information in the DOTSPortal and updates and corrects as needed
  • Runs various reports in DOTSPortal and Microsoft software (eg; updates and corrections, Clerk of Court Notification Tools, BOSCO Court Notification Tools)
  • Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
  • Maintains correspondence with other agencies and courts for verification of documents and inquiries
  • Maintains inmate Legal Files held at the Bureau of Sentence Computation by updating the file with accurate information and filing all incoming documents
  • Scans documents to Onbase
  • Updates the Legal File and compares with release date to ensure accuracy of the Legal File
  • Responds to kites/inmate inquiries
  • Opens, sorts, and distributes mail
  • Completes other bureau functions as assigned

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

  • Or 9 mos. exp. as a Correction Records Management Officer, 63231.
  • Or equivalent of Minimum Class Qualifications For Employment noted above.