Human Resources Specialist (Bookkeeping/Accounting) - (Beginning the 2018-2019 School Year)

Richland School District 2 Columbia, SC
This position begins the 2018-2019 School Year

245 Days

GENERAL SUMMARY

Provides responsible secretarial and administrative support to assigned supervisor. Exercises independent judgment in performing activities such as scheduling activities, coordinating office functions, administering support for district programs, handling special projects and problems, etc.

ESSENTIAL FUNCTIONS

Develops, analyzes and/or maintains various records, reports, charts, forms, spreadsheets and/or databases using a variety of automated software applications. Sort, scan and index employee and applicant documents.

Prepares, maintains and ensure accuracy of personnel recommendations and information for ratification by the Board of Trustees.

Provides responsible administrative support in such areas as compiling data, analyzing data, and preparing related statistical reports; compiles and maintains various record keeping systems including maintaining records of a confidential nature such as employee information, etc. Provides information to interested applicants concerning their applications and current job vacancies as required. Maintains or assists in maintaining accounting books for department; process purchase orders and invoices; maintains accurate records of expenditures and balances; performs reconciliations, etc. may perform other related bookkeeping tasks depending on area of work. Processing of invoices/bills for payment. Handling of Sled petty cash account. Ordering of supplies, etc. for the department. Recruitment Trips / Seminars: Registration / Hotel arrangements. Retaining balances pertaining to the departmental budget (amount spent/remaining).

Maintain files on new positions and position creation/change forms for position control purposes.

Provides HR administrative support to Chief Human Resources Officer and Human Resources Director by performing such duties as answering, screening and directing telephone calls; screening incoming mail; scheduling meetings; etc.

Manages various non-routine special projects as assigned. Verifies employment (dates only) as required.

Responds to complaints and inquiries of routine and non-routine nature, or refers them to appropriate persons and/or departments as needed.

May provide clerical or administrative assistance as a back-up to other HR departmental staff.

Human Resources Specialist (Bookkeeping/Accounting)

Interacts with various business persons, district administrators and staff, government officials and agencies, etc.

Operates general office equipment such as a computer, scanner, printer, copier, calculator, facsimile machine, typewriter, telephone system, etc.

Performs other related duties as required.

Reports to Human Resources Director

Education and Experience:

Associate degree in secretarial science with three to five years of responsible secretarial and administrative support, and bookkeeping and accounting experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Knowledge:

Advanced knowledge of Business English, spelling, punctuation, mathematical computation and possession of an excellent vocabulary. Thorough knowledge of departmental policies, procedures, and operations. Thorough knowledge of the principles of office management and of modem office procedures, systems and equipment such as typewriters, calculators, word processors. Thorough knowledge of spreadsheet analysis, and database design/operations. Knowledge of the records and reports which must be prepared and maintained. Knowledge of bookkeeping and accounting practices. Knowledge in maintaining confidentiality of information of a sensitive and confidential nature.

Skills/Effort:

Ability to analyze varied functions, processes and tasks for the preparation of varied and complex records and reports. Advanced skill in compilation and/or research methods and analysis techniques. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and initiate proper and acceptable direction for completion of work with little to no supervision and instruction. Ability to work independently on responsible and confidential assignments and secretarial tasks. Ability to type clear copy at the minimum required rate. Skill in the use of general office equipment such as calculators, word processors, typewriters, computer, switchboard, etc. Ability to make arithmetical computation and tabulations with speed and accuracy. Excellent verbal communication, organization, time management and telephone skills.

Working Conditions:

Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that required constant attention, and meeting deadlines. Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds. Routine local travel is required; no overnight travel is required. Job requires the operation of standard office equipment. Nature of job requires frequent use of computer and monitor for long durations.

Responsibility:

No direct budgetary or supervisory responsibility.

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