Administrative Support Assistant

US Government Other Agencies and Independent Organizations Citrus Heights, CA
* Duties

Help Duties Summary

Are you excited by the idea of helping to support $39 billion in small business financing and setting proper conditions to stimulate America's economic growth? SBA has been a leader in small business development for more than 60 years. In an increasingly globalized economy, we tackle challenges confronted by the small business community across geographic boundaries. Although times have changed since the SBA was founded in 1953, the Agency's mission - to promote the growth of small business - has not. Today, SBA is more vital than ever. We work in collaboration with partner organizations and use cutting-edge technologies and well-tested best practices to multiply our impact on small businesses. America's 28 million small businesses are the engine of job creation and economic growth in this country, creating nearly two out of every three new jobs in the United States and employing over half the nation's workforce. SBA ensures that these businesses have the tools and resources required to start and expand their operations, and create jobs that support a growing economy and strengthen America's middle class.

By applying for this position with SBA's Office of Disaster Assistance, you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster.

You will serve as a/an Administrative Support Assistant for the Small Business Administration (SBA), Office of Disaster Assistance (ODA), Field Operations Center West - FOCW in Citrus Heights, California. This position provides assistance to the Administrative Officer (AO) to ensure that necessary internal support functions are accomplished and that SBA and disaster administrative policies and procedures are followed.

FOCW is located in Citrus Heights, CA, near Sacramento. The office is centered in the growing and thriving metro region with easy access to shopping, restaurants and entertainment.

Additional selections may be made from this announcement if identical vacancies occur within 180 days from the closing date.

Learn more about this agency


As an Administrative Support Assistant at the GS-0303-7, some of your typical work assignments may include:

* Assist the Administrative Officer (AO) by performing several administrative functions performed in the department, e.g. budget, procurement and/or supply, facility and lease management, telecommunications, time and attendance, travel, and records management.

* Perform administrative functions supporting the deployment of staff to various disaster sites to assist disaster survivors.

* Implement policies and procedures on the acquisition of supplies and services.

* Monitor the accountable property function as required.

* Ensure routine and emergency maintenance of leased facilities is performed.

* Utilize Microsoft Office Suite and Internet Explorer applications/programs to complete assignments


* If selected, your work schedule will be full time seasonal. Depending upon the level of disaster activity, you may be placed in a non-pay status if there is insufficient work. However, the work of this position will likely require you to work full-time most of the year.

* The Term Appointment does not confer competitive status, or reinstatement rights, on the individual selected. You may be promoted or reassigned to another Term position within SBA's Office of Disaster assistance; however, you may not be appointed non-competitively to another Federal position. You will initially be given a Term Appointment exceeding one year. If all other conditions of employment are met, this appointment may be extended, in increments, up to a total of four (4) years.

* If required to travel to a disaster site, you may encounter hazardous working and/or living conditions, for example, no water or electricity and/or minimal lodging facilities.

* Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and twelve to fourteen hours a day).

Travel Required

Occasional travel - On occasion, especially during times of substantial disaster activity, you may be required to work overtime and/or travel with little or no advance notice.

Supervisory status


Promotion Potential


* Job family (Series)

0303 Miscellaneous Clerk And Assistant

Similar jobs

* Assistants, Office

* Office Assistants

* Requirements

Help Requirements Conditions of Employment

* U.S. citizenship is required.

* You must be able to obtain and maintain a Government travel credit card.

* Favorable background investigation and credit check are required.

* Credit Score must be at least 500.

* You may be required to complete a one-year trial period.


Generally, time in Non-Pay status is not creditable towards the specialized experience requirement listed below.

You must meet all qualification requirements by the closing date of this announcement.

You may qualify based on experience, education or a combination of both.


To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement.

You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level.

GS-07: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-06 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following:

* Performing functions in at least (4) of the following administrative support areas for an office or organization: budget, procurement and/or supply, facilities and lease management, telecommunications, time and attendance, travel, asset management, accountable property, mailroom operations, and records management; AND

* Providing administrative support for the deployment of personnel and/or equipment/materials to the field or to other geographical areas to support the mission of an office/organization; AND

* Using Microsoft Office Suite, Chrome/Internet Explorer or comparable computer applications/programs to create spreadsheets and reports, do research, send and respond to emails, etc.


If qualifying based on education, you must submit transcripts by the closing date of this announcement or you will not be found eligible.

GS-07: Must have completed at least one year of graduate level education from an accredited college or university in a field of study directly related to this position.


A combination of experience and education as indicated above.

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Administrative Support Assistant
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