Project Manager – Healthcare PMO

University of Illinois Medical Center Chicago, IL

Project Manager – Healthcare PMO (Job ID #96351)


Information Services


Academic Professional


UI Health

Close Date:



The University of Illinois Hospital & Clinics (UI Health) is seeking a Project Manager – Healthcare PMO. The Project Manager – Healthcare PMO, manages the definition, design, and implementation of small to medium scale projects; manage all aspects of project life cycle to facilitate delivery of key business processes. Ensure that activities are carried out in accordance with established specifications, schedules, and budgets; coordinate interdepartmental functions in order to minimize delays. Meet with project team members on a regular basis to review project status and plan future actions.


Essential Responsibilities:

Manage the definition, design, and implementation of projects for improved medical center services and products. Collaborate with medical center business partners, technicians, technology staff and vendors to define project scope, desired results and deliverables.

Gather, analyze, and interpret work processes, financial reports, and other documents. Interpret a variety of scientific/technical or medical terminology instructions in written, verbal or diagram form to establish facts, define problems and draw valid conclusions. Identify the business and technical flow of systems, processesand dependencies to maintain effective project outcomes.

Create and update project documents according to standards; preserve and maintain key project informationfor future use, such as initial charter, post-implementation summary. Compile required Request for Proposal(RFP) in compliance with state procurement processes.

Provide cost benefit analysis on assigned business processes; provide input into the business case, including process improvement recommendations on quality, delivery, and cost. Plan projects; identify resource needs, funding required and priority. Manage all aspects of Program/Project life cycle to facilitate delivery. Develop, drive and maintain a detailed master project schedule with team input, including schedules, project milestones, metrics, cost estimates, work plans, resources, communication plans, issue resolution plans, and status reports. Identity project risks/gaps and create risk mitigation plan. Assign individual responsibilities, and manage tasks to meet dates.

Oversee deliverables assigned to colleagues, vendors, finance, facilities and others, to ensure timely completion of auxiliary services such as wiring, diagrams & specifications, demonstrations, testing, equipment deliveries.

Negotiate price, terms, and conditions with vendors; coordinate with Legal department to draft contracts with project specific language as needed for software licensing and support, biomed equipment, networking, etc.

Manage day-to-day operational and budget aspects of project and scope; resolve or escalate issues and manage scope creep (expanded project goals). Forecast and compare project costs under different scenarios; manage expenditures throughout project to meet budgetary controls.

Execute project work plans and revise as appropriate to meet changing needs and requirements.

Meet with project team members on a regular basis to review project status, keep team informed of changes, and plan future actions. Manage and facilitate team and user meetings, conferences, webinars and telephone calls. Prepare meeting notes; ensure project documents are complete and current. Communicate relevant project information to management.

Conduct project management training and mentoring. Coach and train project team members on project management processes, software (Eclipse Solution) and best practices.

Perform other related duties and participate in special projects as assigned.


Requirements include:

* Bachelor's degree in Business Administration, Information Management, Health Care or related field is required.

* PMP certification is required.

* A minimum of 5 to 7 years project management or training experience in health care or related field.

* Detail-oriented business analysis skills, problem solving, and organizational skills; Strong verbal and written communication skills

* Working knowledge of medical centers' use of technology and clinical applications/EMR (electronic medical records).

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