Manager of Special Events & Initatives

Adler Planetarium
 Chicago, IL

Manager of Special Events & Initiatives

Full Time

About the Adler Planetarium

The Adler Planetarium connects people to the universe and each other. Whether it is introducing a guest to the Ring Nebula, a neighborhood school to a community partner, a research team to a network of citizen scientists, or one staff member to another, Adler’s focus on meaningful connections dates back nearly a century.

Today, the museum hosts more than half a million visitors each year and reaches millions more through youth STEM programs, neighborhood skywatching events, online citizen science, and other outreach projects. With Adler’s support, people of all ages, backgrounds, and abilities gain the confidence to explore their universe together and return to their communities ready to think critically and creatively about any challenge that comes their way.

COVID-19 Vaccination Policy

Thank you again for your interest in applying to the Adler Planetarium! Effective November 8, 2021, we have implemented a mandatory COVID-19 vaccination policy that will require all employees, interns, temporary employees, and volunteers to receive one of the CDC-authorized vaccines, unless a medical or religious reasonable accommodation is approved. Please note: at this time we are not asking you to provide any information about your current vaccination status, whether you would seek religious or medical accommodation to the policy, nor for any other medical information – we are only notifying you of the policy if you are interested in moving forward with the application process.

The Position

The Adler Planetarium is seeking a Manager of Special Events & Initiatives to join our dynamic team located on Chicago's Museum Campus. Manages the development and implementation of the museum's event strategy by providing logistical, operational, and administrative direction for internal Special Events and Initiatives as well as supporting Private Events initiatives.

This individual will also be responsible for:

  • Primary project manager in planning and implementing Adler’s signature fundraising event, Celestial Bash.
  • Serve as a single point of contact for the Adler internal events. Coordinate logistical and operational support for events including board and committee meetings, Adler program-specific events (i.e., youth engagement, PR/Marketing media previews, sky or exhibition opening events), and in partnership with HR, Adler-Staff events.
  • Maintain a close working relationship and partnership with the Adler's in-house cafe and catering team, as well as coordinate with Adler’s Private Event Team (Events, Operations, Public Safety, etc) and other teams that support events (Theaters, Volunteers, Exhibitions.). Meet regularly to discuss and plan for upcoming events.

FT The Compensation & Benefits

Compensation

Base Pay: range: $52,500-$64,100

Work-Life Balance

  • 35-hour workweek
  • 3 sick days as of the date of hire (can accrue up to 6.5 days per year)
  • 7 Adler paid holidays
  • 4 Personal Holidays (Prorated for new hires starting after January 1st)
  • Eligible to accrue up to 18 vacation days per year to start
  • Flexible work arrangements

Competitive Health Coverage

  • Medical, Dental, & Vision insurance
  • Healthcare, Dependent Care & Commuter flexible spending accounts
  • Adler Paid Short-Term Disability insurance

Retirement Savings Plan

  • 403B plan with Adler match
  • Adler match is 100% vested immediately
  • Eligible to enroll as of the date of hire

Network of Support through our expanded EAP program

  • Monthly webinars, workshops, and self-care content
  • Life and Career Coaching
  • Specialized Coaching Programs
  • Therapy with a Licensed Clinical Social Worker

Discounted Onsite Parking Passes

Free Entrance to Chicago area museums and cultural institutions

The Person

We are looking for someone who thrives in a team environment and is always willing to go the extra mile to help their team shine. Someone who revels in the details and excels in the organization. This person will need to have the ability to multi-task effectively in a deadline-driven environment. This person has excellent written and oral communication skills and is a creative thinker.

Required Qualifications:

  • High school diploma/GED
  • Two years of progressively responsible experience in event planning
  • Exceptional writing, customer service, and interpersonal/verbal communications skills
  • Intermediate project management skills
  • Strong attention to detail and organizational skills

Preferred Qualifications:

  • Bachelor’s Degree or 5 + years of professional work experience
  • Experience working in a cultural institution or comparable setting
  • Advanced project management skills
  • Experience with Google Suite, Raiser's Edge, Adobe, InDesign, Targetprocess, or a similar project management tool.

The Adler Planetarium is dedicated to complying with its obligations as an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, age, or any other characteristic protected by federal, state, or local law.

If you need reasonable accommodation for any part of the employment process, please contact Jenean Featherson by email at recruiting@adlerplanetarium.org and let us know the nature of your request and your contact information. Accommodation requests will be considered on a casecase-by-caseis.

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