Administrative Assistant

Kinder Morgan Chicago, IL
Administrative AssistantClerical:Maintain Administrative FilesEnter Steam into Steam LogMaintains Nitrogen StudyAnswer PhonesCollect/Distribute MailCreate FedEx ordersResponsible for Ricoh printers ink/maintenance callsLight cleaning dutiesReviews office supply orders and stocks items in appropriate locationsMaintain Office VisitorsUpdate Visitor Log FilesAnswers DoorRegistering TWIC cards; troubleshoot TWIC cardsDistributing safety pamphletsStarting Safety DVD’sAccounts PayablePays invoices in real timeMaintains updated AP knowledge on PAWS and Lawson systemsProcesses expense reportsAids in building expense reportsMonitor’s PO amounts for terminal PO’sCompile Monthly Billback and enter into Galahad systemsEnters invoices and Codes invoices Terminal ForecastKnowledge in updating the Access based Financial ForecastPayrollServe as Dual Verifier to Office Manager for payrollCover Payroll task when Office Manager is out of officeTrainingParticipate in bi-weekly regional training call; distribute notes and information to management staffUpdate Training records and individual training filesMaintain knowledge on new training requirements and whereabouts of training materialsCollect and Distribute training materials and testsUpdate regional’s training matrix to ensure training is completed on scheduleCoordinate with terminal T3 trainers to implement field EDC’sCompiles training for New Hires; trains New Hires on initial trainings.Miscellaneous:Aids in Dual Verification for Customer Service team for ordersCoordinates lunch orders for meetings, organizes delivery times/picks up lunches, sets up/breaks down lunch set upOffice supply pick-ups (Post office, Walmart, Office Max, ect.)Troubleshoot office equipment

Position Requirements

Experience with data entry, including but not limited to invoicing, purchase orders, MS Officce Applications.Must possess a valid driver's license and driving record satisfactory to the company and its insurers.Strong written, and verbal skills with the abioity to communicate in a postive professional manner; while multi tasking in a fast paced environment.Must be able to lift 25 lbs.Assist Customer Serivce Team in Daily Workload to ensure Dual Verification for reliable Customer experience.Organize office supplies, and tracking of same.Assist Office Administrator with Key Performance Tracking and Customer Audits.Filing, Data Entry for AP/AR

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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