Legal Assistant

Department of Labor Cherry Hill, NJ
* Duties

Help Duties Summary

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

This position is located in the Department of Labor, Office of Administrative Law Judges, Cherry Hill, New Jersey. This position has promotion potential to GS-8. There is no obligation to provide future promotions to you if you are selected. Future promotions are dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and supervisory approval. This position is inside bargaining unit.

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Responsibilities

Duties include but are not limited to the following: Receiving and examining case files; determining which statutes apply and the time limitations for hearing and processing the case. Studying, analyzing, and conducting detailed analysis of case file contents. Organizing and maintaining a filing system; and determining if further evidentiary documentation or legal actions are needed. Developing and preparing materials and statements for formal hearings; preparing pre-hearing synopses and/or reports of cases. Responding to pre-hearing and post-hearing requests for subpoenas for parties to secure evidence and develop testimony; responding to receipt of FOIA requests by reviewing case files, copying documents and forwarding information in accordance with the statute. Preparing pre and post-hearing letters to the parties and orders in response to motions or pleadings and in accordance with the judge's policy, may independently grant telephonic motions and requests such as extension of time, continuances and claimants' request for decisions on the record, etc. Conducting legal research to assist the Administrative Law Judges or Attorneys, including checking legal citations for accuracy and completeness. Obtaining, reviewing, and summarizing statutes; defining proceedings; reviewing needed sections of the Rules of Administrative Procedures and Federal Rules of Evidence to provide information on an issue and the latest Benefits Review Board and Court Rulings. Administrative duties include: Reading incoming mail, maintaining a follow-up system to ensure the necessary actions are taken in a timely manner. Preparing correspondence/replies based on own knowledge or oral direction; maintaining Judge's calendar. Make travel arrangements, prepare Travel Authorizations and Travel Vouchers using Agency travel management system, as well as arranging for court room space and court reporters for all hearings. Reviewing and analyzing motions for attorney fees; independently researching appropriate statutes and regulations; determining reasonableness of fees. Computing correct fees and determining final fee granted; and preparing orders stipulating allowable fees. Reviewing proposed settlement agreements and preparing appropriate orders. Uses a variety of software and web-based programs to produce documents, spreadsheets, reports, charts, graphs and travel vouchers, including but not limited to OALJ case tracking and document management system (CTS/DMS) to effectively manage case files.

Travel Required

Not required

Supervisory status

No

Promotion Potential

08

Who May Apply This job is open to…

U.S. Citizens; Interagency Career Transition Assistance Prog and Career Transition Assistance Prog eligibles in the local commuting area. Also being advertised as job announcement #MS-18-BNY-OALJ-44 for status applicants. To be considered for each, apply to BOTH jobs.

Questions? This job is open to 1 group.

* Job family (Series)

0986 Legal Assistance

* Requirements

Help Requirements Conditions of Employment

* U.S. Citizenship.

* Must be at least 16 years of age.

* Requires a probationary period if the requirement has not been met.

* Appointment to this position may require a background investigation.

Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.

Qualifications

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level (For the GS-7 your resume must demonstrate 52 weeks of specialized experience at the GS-6 and for the GS-8 your resume must demonstrate 52 weeks of specialized experience at the GS-7), in the Federal Service.

Examples of specialized experience at the GS-7 are as follows: Experience with provisions and requirements of laws and regulations to prepare cases for hearings and to perform related processes. Experience with legal and medical terminology. Ability to communicate orally and in writing with attorneys, claimants, Congressional staff, and others to explain procedural requirements and information. Experience and skill in using a variety of office automated equipment with either a touchpad or standard typewriter style keyboard. Experience with tracking systems to effectively manage case files, enter correspondence, motions, filings, etc.

Examples of specialized experience at the GS-8 are as follows: In addition to the examples at the GS-7 grade level at the GS-8 level the applicant should also demonstrate experience with all of the procedural and technical aspects of hearing operations to perform daily tasks for cases independently and to explain office and hearing procedures to attorneys and claimants.

Education

There is no substitution of education for the required specialized experience for this position.