Project Administrator III

Matrix Service Co. Catoosa, OK
Job Summary

The Project Administrator III performs multiple functions such as; billing, payroll, accounts payable, A/R and general administrative support (including support of Project Controls, Safety and/or QA/QC). May supervise functional billing or payroll clerk depending upon the size and need of the job.

Essential Functions

* Actively support the Company's commitment to safety and its "Core Values."

* Represent the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."

* Manage and participate in accounting and administrative functions, including accounts payable, accounts receivable, payroll, and general office operations.

* Monitor database activity within the office, including employee information, time entry, accounts payable, accounts receivable and payroll.

* Complete weekly preparation of payroll for jobsite; ensure proper organization and maintenance of associated records and information.

* Ensure timely and accurate customer billings. Maintain files for A/R and tax information. Assist Project Managers with aged accounts.

* Ensure timely and accurate processing of accounts payable.

* Assist Project Managers with forecasting and job management, when necessary. Assist Regional Manager with end-of-month reporting procedures.

* Support job site management by providing general administrative support.

* Implement company policies and procedures on jobsite and ensure all procedures are consistently applied and followed.

* Perform special projects as needed.

* Perform other responsibilities as required or assigned.


* Minimum high school diploma or the equivalent.

* 5+ years related office management experience.

* Payroll and billing experience preferred.

* Previous construction industry experience a plus.

* Computer skills include Microsoft Office, Word, Excel, Outlook, and database applications.

* Strong communication and organizational skills.

* May require periodic travel to remote job sites.

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