Aviation Safety Assistant (Office Automation)

Department Of Transportation Burlington, MA
* Duties

Help Duties Summary

Serves as Aviation Safety Assistant in a Flight Standards field office.

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Responsibilities

Serves as Aviation Safety Assistant in a Flight Standards field office. Provides administrative and semi-technical support to the Aviation Safety Inspectors by obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining technical and administrative files. Processes FAA-issued airman certificates such as ground instructor, flight instructor, mechanic repairman, and flight engineer. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency. Processes FAA-issued operator and air agency certificates, such as air carrier, repair stations, and approved schools. Examines applications and supporting documents for completeness, consistency of information, and assures correction, if required. Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements. Assures correction, if required. Monitors and tracks returned files. Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary. Has responsibility for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary. May conduct FAA written examinations by assembling and distributing test materials and by preparing necessary supporting documentation. Monitors written test examinations. Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner indoctrinations. May conduct written test examiner training sessions when necessary. Assists in interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airmen/operator certification file processing. Determines necessary action and notification to assure staff is aware of latest changes. Answers inquiries from and advises unit personnel regarding the preparation of the unit's technical work. Researches, writes, and types non-technical and routine technical correspondence. Receives, sorts and distributes incoming correspondence, attaching background information when necessary. Types material using typewriter or word processor, assembles information and reviews for proper format, grammar, spelling, and accuracy. Prepares reports (such as accident, incident, violation, recurring and special reports) by researching, requesting information, creating files, preparing control sheets, copying and distributing preliminary and final report documents, and reviewing for accuracy and completeness. Responsible for assigned technical and administrative files such as certificated operator and designee case files in accordance with agency directives. Coordinates unit's schedule with regard to inspectors' schedules, flight checks, exams, itinerary and coordinates supervisor's appointment schedule. Receives incoming telephone calls, answers technical inquiries, and directs all other incoming calls appropriately. Assembles and enters information into various automated programs, such as Program Tracking and Reporting Subsystem (PTRS), Operations Specifications Subsystems (OPSS), Vital Information Subsystem (VIS), and Enforcement Information System (EIS) and retrieves, prints, and reviews output. Assists with the agency aircraft program by monitoring daily flight logs for correctness and compliance with procedures.

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status

No

Promotion Potential

6

* Job family (Series)

0303 Miscellaneous Clerk And Assistant

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* Requirements

Help Requirements Conditions of Employment

* US Citizenship is required.

* Selective Service Registration is required for males born after 12/31/1959.

* Federal civilian applicants MUST submit their most recent SF-50.

* (See Required Documents)

* Successful completion of a security investigation will be required.

Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent FG-5/FV-D in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience may include but not limited to: Variety of administrative functions such as creating and maintaining a file management system for administrative and technical files, conducting interviews, preparing clear concise reports, researching, writing and typing non-technical and technical correspondence, and using automated systems for data entry. Qualifications must be met by the closing date of this vacancy announcement.

30% or More Disabled Veteran Program: You must submit a DD 214, Certificate of Discharge (Member 4 copy is preferred), and supporting documentation as required by form SF-15 such as an official statement, dated 1991 or later, from the Department of Veterans Affairs or from branch of the Armed Forces certifying to the present existence of the veteran's service-connected disability.

Veterans' Recruitment Appointment: You must submit a DD 214, Certificate of Discharge (Member 4 copy is preferred). Applicants claiming 10-point preference must provide supporting documentation as required by form SF-15 such as, an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the present existence of the veteran's service-connected disability before preference is awarded.

Persons with Disabilities and Persons with Targeted Disabilities Appointment: You must provide proof of disability documentation (i.e. Schedule A Letter) that:

* May be a letter or other documentation on official stationery/letterhead with an official signature.

* Clearly states that you are eligible for appointment under the PWD/PWTD hiring authority or a Schedule A appointment authority as outlined in 5 CFR Section 213.3102(u).

* Does not need to detail the specific disability, medical history, or need for accommodation.

Education

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