Executive Assistant I

University of Pittsburgh Medical Center Bridgeville, PA
Job Description

Job Title: Executive Assistant I

Job ID: 699057

Status: Full-Time

Regular/Temporary: Regular

Hours:

Shift: Day Job

Facility: UPMC Community Provider Services

Department: Bridgeville Pharmacy

Location: 500 Old Pond Rd, Bridgeville PA 15017

Description

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

* Answers phones and directs all incoming calls to appropriate party promptly and efficiently

* Arranges travel schedule and reservations for executive management as needed

* Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

* Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

* Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

* Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

* Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

* Records and distributes minutes and other relevant information to appropriate participants in a timely manner

* Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

* Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

Qualifications

* High school diploma or equivalent

* 8 years experience in an increasingly responsible administrative support role

* 5+ years experience with support at the executive level preferred

* Previous pharmacy background preferred

* Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

* Excellent calendar management skills, including the coordination of complex executive meetings

* Experience assisting management with the creation of PowerPoint presentations

* Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

* Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities Salary Range: $20.60 to $35.57

Union Position: No

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