Medical Affairs Global Congress Operations Specialist
SEAGEN
 Bothell, WA

Summary:

This position will provide project management and operations support for Global Medical Affairs Congress Strategy and Planning

Duties and Responsibilities:

  • Management of logistics and deliverables for Medical Affairs congress presences at global and regional medical meetings
    • Maintain master congress meeting calendars, schedule required pre- and post-congress meetings for internal employees, manage room reservations for ancillary meeting space and private corporate meeting space
    • Create and track internal timelines for generation of congress materials including exhibit show schedules, tangible print items and digital materials
    • Proofreading and perform a thorough QC check on all congress materials to ensure information is accurate, consistent across all program-related assets, and complies with all regulatory and legal requirements
    • Facilitate and track review of all congress-related internal and partner materials through the respective review committees
    • Liaise with external vendors to review project timelines, contract MSAs and SOWs, and meeting logistics in advance of each congress
    • Track budget accruals and prepare the associated budget status reports for all congress-related expenses
    • Assist with scheduling, agendas, minutes, and slide development for congress prep meetings within Medical Affairs and larger cross-functional teams as needed
  • Develop and maintain medical congress systems and databases (e.g., Global Congress Dashboard, PowerBI metrics dashboard, tracking spreadsheets, Apptus submissions)
  • Assist with special projects to support the overall medical strategy for pipeline programs and general operations support for Medical Communications and Medical Affairs teams
  • Identify opportunities for continuous improvements and efficiencies

Requirements:

  • Bachelor’s degree or higher, life sciences preferred
  • 2 or more years of biotech or pharmaceutical experience
  • Strong project management skills, with the ability to effectively prioritize and execute efficiently when priorities shift; Project Management Certification (PMP) is a plus
  • Excellent attention to detail with experience working both independently and in a team-oriented collaborative environment
  • Demonstrated independent problem-solving skills
  • Strong written and oral communication skills, with demonstrable ability to establish relationships with cross-functional stakeholders and external partners
  • Experience working with external vendors is preferred
  • High level of proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook
  • Experience with Adobe Acrobat Creative Suite (Photoshop, Illustrator, InDesign) is preferred, experience with Smartsheet, SharePoint Online, and ECMS is a plus
  • Job may require up to 5% domestic travel

As the leading employer in our industry in the Pacific Northwest, Seagen is proud to offer a competitive total compensation package as well as a comprehensive benefits program designed to support the whole lives of our employees and their families. Benefits include medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more. To learn more about Seagen, please visit www.seagen.com.

Seagen is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.

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