Executive Personal Assistant - Boston

Our Client is seeking a discrete, professional, resourceful, self-driven and positive team player to provide comprehensive support to the Foundation’s Co-Chair (“Principal”) with her professional and personal needs. This role will work closely with the Principal in support of her needs on a daily basis and will be an integral part of the family office team. The Executive/Personal Assistant to will report to the CFO of the family office but will interact directly with the Principal as the go-to person for all her administrative needs. This role will be responsible for calendar management, external communications and administrative support for the Principal; and be the primary liaison for property management teams that support the family’s residences.

Essential functions of this position will include, but are not limited to:

• Manage the Principal’s complex calendar, including appointments, meetings, and travel
• Coordinate logistics for internal and external meetings and events
• Schedule domestic and international travel arrangements and coordinate all associated logistics
• Act as point of contact between Principal and external parties
• Close coordination with administrative team of Principal’s spouse, company administrative team, and family office team
• Party and event planning and associated vendor oversight
• Gift procurement
• Coordination with household staff
• Liaison to property management team of vacation homes
• Manage mail logistics including, pick-up, sorting and follow up, and mailbox renewal
• Home organization projects
• Assist with a variety of personal requests such as car registration, personal errands, shopping, etc.
• Periodic support for Principal’s children
• Troubleshooting for Principal on an as-needed basis, including the possibility of nights and weekends

The ideal candidate for the role should possess the following characteristics and qualifications:

• Discretion and the ability to handle sensitive information with the highest level of confidentiality
• Strong interpersonal and communication skills
• Outstanding service-orientation and proactive problem-solving skills
• Undergraduate degree
• At least 3 years of proven experience in a similar role, preferably supporting a high-level executive or philanthropist
• Exceptional organization skills and excellent attention to detail
• Outstanding time management skills
• Ability to work independently, exercise good judgment, and prioritize effectively
• Flexibility and adaptability to changing needs and priorities
• The ability to work collaboratively with others across multiple organizations

Schedule: Full-time, Monday - Friday.

• General expectation of working in-office or in a designated work area in Principal’s home on average three days each week, with the flexibility to work the remaining two days remotely
• Occasional travel with Principal or on her behalf

Salary: $100K - $160K