Under general direction of the lab manager and director, the Administrative Research Coordinator will perform a variety of administrative activities necessary to support the research activities of the Dana Farber/Harvard Cancer Center’s Brigham Pathology Core (BPC). The Core is responsible for the retrieval/delivery of archival pathology materials (glass pathology slides and preserved tissue blocks) ordered via the DF/HCC’s web portal and the Brigham and Women’s Hospital Pathology Department’s material request/tracking systems. The Administrative Research Coordinator works with other staff representing other DF/HCC research laboratories and the DF/HCC affiliated hospital pathology laboratories to facilitate, coordinate or perform acquisition, transfer and eventual return of pathology materials from/to multiple storage sites in fulfillment of research requests. The coordinator is responsible for accurate and timely record keeping (data entries, reconciliation, inventory/quality control and work requests) within all areas of the BPC operation, including the IRB Approval database. He or she also may assist with training of newer personnel.
- Responsible for working with researchers, faculty, resident/fellows and technical staff to locate/collect and distribute paraffin tissue blocks and/or slides across various locations including but not limited to BWH, MGH, BW-Faulkner, CAMD and various outside institutions.
- Performs all material request and tracking responsibilities (currently in CoolPath, but may involve additional or other systems in the future) including approval of requests, data annotation, retrieval and database reconciliation to support the Core’s material inventory and control responsibilities.
- Collect and/or verify each material request’s Human Research Committee (IRB) Approval status by annotating our internal database in conjunction with core management.
- Maintain all spreadsheets/databases relating to the BPC archives and location service requests.
- Track and manage requests from investigators using a combination of web-based databases, Excel spreadsheets, Access and Power Path databases, as well as paper and email communications.
- Responsible for the inventory of blocks for new lines of service and archive materials.
- Identifies issues and bring to the attention of the manager or director.
- Assists with the oversight and training of new personnel.
- Assist with other assigned BPC work request needs/ duties.Performs other related duties as required consistent with the scope and level of responsibility of the position including following all BWH laboratory and hospital policies.
High School Diploma required
College Degree preferred
3 years of previous experience
This position requires a moderate level of responsibility, maturity and attention to detail.
Ability to exercise discretion and good judgment in handling of sensitive and confidential information.
Ability to work under deadline pressure and prioritize work from several sources.
Excellent interpersonal skills for internal and external communications.