Accounts Payable Assistant

Brasfield & Gorrie, LLC Birmingham, AL
ResponsibilitiesBrasfield & Gorrie

The Accounts Payable Assistant works with the accounts payable invoice payment process. This position supports multiple office locations and various departments within the company.

Responsibilities and Essential Duties include the following (other duties may be assigned):

* Complete vendor credit applications and contact vendors for follow up when needed

* Maintain vendor reference sheet

* Evaluate W9s for accuracy

* Gather information for year-end financial audit and 1099 process

* Add new or edit existing accounts payable address book records into the accounting software system

* Coordinate source documents ahead of check runs

* Process, print and deliver check runs and other forms of payment

* Match payment information to source documents

* Coordinate mailing of checks daily

* Research exceptions which may have occurred during payment processing

* Prepare vendor invoices and other various documents for scanning

* Scan and validate vendor invoices, checks and other various documents

* Download and process vendor invoices into imaging system

* Support Project Accountants as needed

* Maintain accounts payable files

* Assist with identifying process improvements and/or efficiency gains with the accounts payable payment process


* Minimum of 5 years experience in an office environment- accounting, banking or finance department experience preferred

* Attention to detail and strong organizational skills

* Ability to meet deadlines in a fast pace environment

* Excellent research and problem-solving skills

* Ability to work in a team environment and team lead experience preferred

* Experience with Microsoft applications

* Excellent interpersonal and customer service skills

* Ability to input data via 10 keypad at high level of proficiency

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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