Scientific Program Analyst

GAP Solutions, Inc.
 Bethesda, MD

Position Objective: Provide services as a Scientific Program Analyst in support of the overall functions of the National Institute on Drug Abuse (NIDA) within the National Institutes of Health (NIH). The contractor will provide comprehensive project analyst support for the American Indian/Alaska Native Collective Research Effort to Enhance Wellness (AI/AN CREW) program. This complex, multi-faceted program will support Tribes and AI/AN Serving Organizations to respond to the opioid/drug overdose crisis by supporting research infrastructure and capacity to conduct community prioritized research and improve surveillance data on factors related to the overdose crisis. The contractor will provide a range of analyst support, including identifying ways to enhance program processes and productivity, compiling data and preparing presentations, maintain resource libraries, tracking and evaluating deliverables, coordinating team feedback, etc.

Duties and Responsibilities:

  • Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. Work with staff on the concept development, planning, execution and support of all project-related activities.
  • Organize and maintain project documentation and communications; track project progress using project management tools.
  • Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
  • Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information. 2
  • Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
  • Conduct search for material for a specific programmatic need, using a database to search for material in many cases. Organize and analyze reports in a scientific area as assigned.
  • Read, interpret, analyze and condense material from a variety of sources for presentation.
  • Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
  • Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
  • Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
  • Organize existing slides/presentations/talking points into a functional database/library.
  • Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
  • Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
  • Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
  • Identify, assess, draft, edit, revise and assemble necessary background materials.
  • Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
  • Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
  • Attend meetings, training and conferences in support of program initiatives.
  • Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
  • Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
  • Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
  • Organize review of relevant program materials; coordinate feedback across team and collaborators within the program; guide revisions. 3
  • Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
  • Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
  • Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
  • Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
  • Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan.
  • Identify needs for and develop new formats and databases for reporting program management and budgetary data. Research and assemble outlines of new milestone proposals for evaluation by staff.
  • Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations or improvement.
  • Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
  • Work with staff to assist and conduct management and administrative analysis; Continually evaluate program and team processes and performance, and identify methods for and assist in enhancing efficiency and productivity. 1
  • Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts. 5
  • Search scientific, program and related information on the Web and other means; perform literature and database searches.
  • Develop periodic and special reports; search records and files, the Internet, background materials and precedent references.
  • Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
  • Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos.
  • Work with the Office of Communications and Public Liaison to achieve the communications goals.
  • Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date.
  • Provide project planning and project management strategies to efficiently approach complex tasks.
  • Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
  • Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
  • Collaborate with staff to plan and carry out special studies and analyses of the research portfolios. 4
  • Develop and maintain database and website content related to scientific programs.
  • Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.
  • Participation in and support for routine (e.g., weekly) meetings with the team, and in workgroups or committees as needed. - Ad-Hoc
  • Work products and documents related to advising staff on program decisions; troubleshoot issues and identify ways to enhance program efficiencies and productivity; analyze program goals, timelines, planning and progress; draft, edit and finalize program management charts; develop guidelines. - Ad-Hoc
  • Products and documents related to organizing review of relevant workgroup materials; coordinate feedback; develop and track program presentations; manage public inquiries resulting from scientific presentations; draft and triage responses. - Ad-Hoc
  • Products and documents related to conducting relevant literature reviews; Maintain resource and training library. - Ad-Hoc
  • Perform first pass reading, tracking, and evaluation of deliverables and milestones. - Ad-Hoc
  • Products and documents related to assisting staff with project management, resource and budgeting oversight; collect, analyze and interpret data; prepare summaries and reports for staff review. - Ad-Hoc
  • Products and documents required for website production and maintenance as well as for other social media or communication needs. - Ad-Hoc
  • Products and documents as needed to support recording and tracking program work. - Ad-Hoc

Basic Qualifications:

  • Masters degree in social or clinical science (e.g. psychology, social work, sociology, anthropology, epidemiology, psychiatry, health policy, or a related discipline).
  • Skilled in Microsoft Teams, Excel, Adobe Acrobat, PowerPoint, and SharePoint.
  • Skilled in writing reports and agendas.

Minimum Qualifications:

  • Ability to work independently and collaboratively within NIH and with community members, other federal agencies, tribal organizations, etc.
  • Ability to multi-task and pay close attention to detail.
  • Excellent analytical, organizational and time management skills.
  • Strong communication skills, both oral and written.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.