Program Manager

GAP Solutions, Inc.
 Bethesda, MD

Position Objective: Provide services as a Program Manager in support of the overall functions of the National Institute on Drug Abuse (NIDA) within the National Institutes of Health (NIH). The contractor will provide comprehensive project management support for the American Indian/Alaska Native Collective Research Effort to Enhance Wellness (AI/AN CREW) program. This complex, multi-faceted program will support Tribes and AI/AN Serving Organizations to respond to the opioid/drug overdose crisis by supporting research infrastructure and capacity to conduct community prioritized research and improve surveillance data on factors related to the overdose crisis. The contractor will provide a range of management support, including developing and monitoring project timelines, outputs, and budgets using software/tools, scheduling and coordinating meetings (e.g., workgroups, internal, and partner meetings), travel planning, etc.

Duties and Responsibilities:

  • Assist staff coordinate project management activities, to include routine meetings and development of reports.
  • Use project management software to translate and monitor timelines, track progress on goals, monitor budgets, and other project activities; ensure all necessary staff have access. 1
  • Maintain archive of project documents to ensure the historical record of project-related activities and decisions. 2
  • Conduct project-related activities, including developing needed materials, power-point presentations, arranging discussions, and facilitating interactions.
  • Coordinate, track and complete action items and report progress to project owners.
  • Support internal resources plan and implement activities in support of project in accordance with project priorities and schedule. 4
  • Prepare project dashboards and summaries, milestone status and updates to work breakdown structure as necessary.
  • Track project expenditures against approved project budget and report risks to project owners.
  • Prepare progress reports, summaries, descriptions, and other materials to communicate with internal and external stakeholders.
  • Develop summaries of project status and performance for review with upper management.
  • Measure project performance using designated systems, tools and techniques and report findings to upper management.
  • Create and maintain comprehensive project documentation library using designated applications and tools. Present project updates and status reports at recurrent staff and management meetings.
  • Assist project owners identify and request project funding, to include preparing and submitting grant applications.
  • Assist project owners manage financial aspects of project to include monitoring budget, projecting future spending and completing appropriate financial requests and accounting documentation. 5
  • Log project expenditures within designated tracking tool and report balances to project owners. Establish project metrics to measure and evaluate project cost and performance.
  • Research new trends in project management and related project management software and applications to improve project management efficiency.
  • Stay abreast of project management certification standards and industry principles through professional associations and implements practices.
  • Provide meeting coordination (including scheduling and notetaking), travel planning, and other project support necessary for NIDA staff. 3
  • Schedule and attend routine (e.g., weekly) meetings with the team; work with staff to determine and produce meeting agendas ; prepare meeting notes - Ad-Hoc
  • Provide a weekly project progress update and deliver the report to the team - Weekly Develop and maintain project timelines using program management tools and software - Ad-Hoc
  • Work products and documents related to active management of the American Indian and Alaska Native Collective Research Effort to Enhance Wellness (AI/AN CREW) program - Ad-Hoc Perform project management, resource and budgeting oversight, and information technology (IT) and data security administration - Ad-Hoc
  • Produce products and documents related to advising senior project staff - Ad-Hoc
  • Prepare summaries, reports and papers for a variety of audiences - Ad-Hoc
  • Products and documents related to communicating program progress and findings, disseminate public information, and respond to relevant inquiries - Ad-Hoc
  • Track deliverables and coordinate and compile deliverable reviews - Ad-Hoc
  • Products and documents related to the development of committees, work groups, and other functional units - Ad-Hoc
  • Work products and documents related to staying abreast of relevant science and current
  • research, conduct literature reviews; maintain American Indian/Alaska Native substance misuse resource library within EndNote and/or other resources - Ad-Hoc
  • Products and documents related to developing and tracking study publications, presentations, and web presence via an Excel log; manage AI AN CREW Program resources on shared drives/cloud servers. - Ad-Hoc

Basic Qualifications:

  • Bachelors degree in interdisciplinary social sciences, community and public health, general medical and health services, health and medical administrative services, psychology, social work, sociology or a related discipline.
  • Project Management Professional (PMP).
  • Skilled in using SharePoint, MS Office, and project management software and tools.
  • Skilled in collaborative work withing NIH and with community members, other federal agencies, tribal organizations, etc.
  • Experience with budget, expense reconciliation, project management/planning, timekeeping, fellowship program management, social media, website content management, meeting minutes/summary reports, meeting coordination, outreach activities, travel planning, and scheduling.
  • Knowledge of Federal Travel Regulation.

Minimum Qualifications:

  • Strong interpersonal and communication skills, exceptional attention to details, ability to work independently and collaboratively, and excellent writing skills.
  • Ability to multi-task and pay close attention to detail.
  • Excellent analytical, organizational and time management skills.
  • Strong communication skills, both oral and written.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.