Program Administrator

Johns Hopkins University Baltimore, MD
Classified title: Program Administrator

Role/Level/Range: ATP-3-PB

Starting Salary Range: $43,101 - $55,000

Employee group: Full time

Employee subgroup (FLSA Status): Non-Exempt

Position Type: Replacement

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Jhpiego

Department name: Global Programs

Reports to (Job title): Sr. Program Officer

General summary/purpose:

Program Administrator will coordinate and support program, financial, contractual, monitoring and administrative functions for global awards and country programs in the West Africa region.

Specific duties & responsibilities:

* Collaborate with Program Officers, field staff and Regional Director to support program planning, implementation and monitoring

* In collaboration with financial staff and Program Officers, prepare and track the progress of project and activity budgets

* Work collaboratively to ensure that resources for program implementation are available to the field in a timely fashion

* Contribute to overall strategy and implementation of program activities

* Develop and maintain excellent relationships with colleagues and donors worldwide

* Coordinate and/or represent Jhpiego in professional circles through meetings, conferences and presentations

* Coordinate program activities, including ordering and shipping materials, assisting in the hiring and payment of consultants, arranging hotel reservations and tracking related expenses

* Collaborate with financial staff in the review, processing and reconciling of invoices and payment documentation

* Facilitate the work of Jhpiego consultants' in-country activities, in coordination with the Program Officer

* Support the development of program reports, work plans, activity charts, budgets, and other technical materials

* Identify and inform Program Officers and Regional Directors of successes, challenges and lessons learned

* Draft correspondence to USAID, NGOs and other agencies

* Schedule meetings and teleconferences with project teams and partners, keep records and in collaboration with Program Officer, follow-up on action points

* Work with the Program Officers and country teams to continuously update a tracker of all contracts and cost-share elements as per donor requirements

* Schedule and support international travel of country team members, including to the Jhpiego Baltimore Office

* Comply with Jhpiego and JHU operational policies and regulations

* Ensure field staff is included in sharing of information and knowledge

* May travel to the field during start-up phase to arrange for office space, setup and pay vendors, etc.

Minimum qualifications (mandatory):

* Proficient French language skills

* BA or equivalent with 2+ years' program and administrative experience in international environment

* Understanding of global health and development approaches

* Knowledge of administrative processes and approaches and financial reporting and reconciliation

* Knowledge of contracts and global program operations

* Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

* Proficiency in writing and editing letters, reports and documents

* Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally

* Strong decision-making skills and results-oriented approach

* Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment

* Comfortable with a team approach to programming and the ability to manage several major activities simultaneously

* Availability to travel up to 30% time to low resources setting

* Proficiency in MS Office


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