Administrative Assistant

Medifast, Inc Baltimore, MD
Overview

Imagine going to work every day knowing that you're helping to change someone's life for the better. How would that make you feel? If you answered… amazing, then a career at Medifast might be a perfect fit for you!

We're looking for talented, driven individuals who are looking to pursue a rewarding career in the health and wellness industry. If you're passionate about helping people, changing lives and making a difference, we encourage you to review our current opportunities and apply to be part of our team!

Responsibilities

* Performs varied administrative duties in accordance with established Department/Company procedures.

* Handles all aspects of communication to include phone, mail, emails, etc.

* Manages calendars and schedules for multiple individuals.

* Assists managers in preparing for meetings, presentations including develop and prepare agendas, schedules and materials and attend meetings as requested. Takes meeting notes and minutes. Makes arrangements for food and/or refreshments as requested.

* Coordinates conference and travel arrangements; prepares itineraries and expense reports.

* Manages expenses for multiple individuals. Collects receipts and prepares regular reporting in Concur, the current expense and travel management software. Submits all requests for approval accurately and on time.

* Assists with a variety of projects for the staff as requested.

* Performs other duties as assigned.

Qualifications

* Associate's Degree or a combination of equivalent education and experience in an administrative environment.

* 3 years' experience in an administrative role.

* Prior experience with Concur or other expense and travel software highly preferred.

* Superior interpersonal skills including written and verbal communication. Handles confidential information with discretion.

* Ability to prioritize tasks and manage multiple tasks.

* Strong organizational skills with attention to detail.

* Proficient in Microsoft office suite applications including Microsoft Excel and Power Point.

* Ability to work in a fast-paced environment while taking independent initiative and ownership.

* Demonstrated ability to communicate effectively with tact and discretion.

* Ability to travel 5% of time