Contracts and Funding Program Specialist III

Texas Health & Human Services Commission Austin, TX
Program Specialist IIIUnder the supervision of the EMS Trauma System Section Director, with moderate latitude for the use of initiative and independent judgment, work involves planning, developing, and implementing an agency program and providing consultative services and technical assistance to program staff, governmental agencies, community organizations, or the general public. May train others. This position provides extensive technical assistance to all EMS/TS Section contractors according to Texas Administrative Codes and contract requirements; provides technical assistance to program staff as they develop and prepares grant applications; supports coordination efforts in processing grant applications through the DSHS grants approval system. Assists EMS/TS Section staff in the preparation of request for proposals, grant documents, contract formats, awards letters, action memos and other supportive documents. Is proficient in the use of multiple data bases, creation and use of pivot tables. This position is also responsible for the development of funding eligibility determination and disbursements from the EMS and Trauma Care System Fund; Emergency Medical Services, Trauma Facilities, and Trauma Care System Fund; and Designated Trauma Facilities and Emergency Medical Services Accounts for the Office of EMS/Trauma Systems.Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. (25%) Provides technical assistance on all EMS/TS Section's grant programs (verbally and in writing) to stakeholders and program staff to ensure contractual obligations are met and all applicable rules and statutes are followed. Contact (by telephone and email) all contracted entities multiple times during each fiscal year to ensure all the funds allocated through their contract are expended in a timely manner. Present training and updates to stakeholders and program staff regarding contract obligations, rules and statues as needed. (55%) Coordinates, plans and conducts in-house monitoring review and on-site monitoring visits of all EMS/TS Section grant program contractors to include review and approval of all paid receipts to ensure they are within the contractual terms and requirements. Coordinates the review of budget revisions and/or contract amendment whenever necessary. Prepare and or review all necessary documents to ensure that all contracted entities receive reimbursement in a timely manner. Facilitates the disbursement through eligibility determination, the application processes, accurate calculation of the appropriate funding formula, assists with contract monitoring and reporting phases. Assist other EMS/TS Section staff in reviewing and approving the Regional Advisory Council's budgets. Compile quarterly performance measure data regarding EMS/TS Section's grant programs. Prepare yearly reports outlining all expenditures from the EMS/TS Section funding programs for legislative request and departmental request. (15%) Assist with the preparation of the Medical Advisory Board (MAB) case files, data base maintenance, and case close out documentation. Supports the MAB program through communication with internal and external stakeholders and attending meetings of the MAB. Must be able to maintain confidentially of all information related to the areas of responsibility. May provide assistance to one or more of the designation programs. (5%) Performs special projects as assigned including backup switchboard coverage (marginal function) and disaster response support roles and post-disaster support roles, such as processing memorandum of agreements, or MOAs. (The disaster response support may include hours worked outside of regular assigned work hours). Other duties as assigned. Knowledge Skills Abilities:

Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; of research techniques; of training and marketing techniques; and of program management processes and techniques. Skill in identifying measures or indicators of program performance and in operating computers and applicable software.Ability to accurately gather, assemble, correlate, and analyze facts; to devise solutions to problems; to market programs; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively; and to train othersRegistration or Licensure Requirements:

Certified Texas Contract Manager (CTCM)Initial Selection Criteria:

Professional experience in contract development, management, monitoring, or evaluation work. Additional Information:

Each candidate selected for interview will be required to complete a skills exercise as part of the interview process. Notice to applicants: due to budget constraints, please note: hiring salary will be at the base of the salary range unless the candidate is internal in which case 7% may be applied for a promotion or 3.4% may be applied when the candidate is in the same salary group but different class title and job code, whichever is higher. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the CAPPS service center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx MOS Code:

No direct military equivalent.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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