Administrative Assistant
Mears Group
 Aurora, IL

Administrative Assistant

West Suburban Construction Company is seeking an energetic individual to join our rapidly growing team.

This is a Full Time Permanent position, rate depending upon experience.

Health, Dental, & Vision Benefits, PTO, and matching 401K program.

You should possess a high energy level and enjoy taking on broad responsibilities in a fast paced, office environment. You must have the skills to manage administrative responsibilities for multiple growing companies. This includes a general understanding of business and the construction industry.

Ability to work independently and multi-task is critical.

MINIMUM Candidate requirements:


Construction Administration experience.

Review time cards for accuracy & input data for payroll.

Experience with union labor reporting.

Expert usage of Microsoft Excel, Word, & Outlook. You must be able to prove this at a working interview under timed performance tasks.

Process Certified payroll

Invoicing, A/R tracking, A/P processing, data entry

Electronic & hard copy file management.

Contract preparation

Process Lien waivers

Onboard new hires

Maintenance of employee files, all identification forms are up to date.

Coordinate distribution of information from office to field staff.

Process mail, photocopying, scanning

Travel arrangements for staff

Superior professional telephone skills.

Maintain office supplies

Excellent verbal & written communication skills

Organized and detail oriented

Reliable transportation for local errands- mileage reimbursed

Ability to work in a fast paced changing environment

Preferred Requirements:

Bachelor's degree in BA

Multi state proficiency at processing One Call locates

Working knowledge of vehicle titling, registration & licensing

Accounting mindset

Office is located in the western suburbs. Attire is casual.

Work hours are 07:30am - 4:00pm, M-F