Human Resources Assistant (MP)

Department Of Commerce Alexandria, VA
* Duties

Help Duties Summary

Come work for the USPTO, we have been ranked as one of the Best Places to Work in the Federal Government®!

The U.S. Patent and Trademark Office (USPTO) has been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. Our efforts have provided inventors exclusive rights over their discoveries. It's an effort that continues to contribute to a strong global economy, to encourage investment in innovation and to cultivate an entrepreneurial spirit for the 21st century. The USPTO is headquartered in Alexandria, Virginia, and has over 12,000 employees, including engineers, scientists, attorneys, analysts, IT specialists, etc. all dedicated to accomplishing the USPTO's mission, vision, strategic goals and guiding principles. For more information about the USPTO, please visit the USPTO Careers Website.

This position is located in the Office of the Chief Administrative Officer, Office of Human Resources (OHR), Employment Divisions. The incumbent of this position will be working in the Patents Employment Division or the Trademark and Corporate Division.

* A probationary period may be required

The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.

* VRA

* VEOA

* 30% or more disabled veteran

* Persons with disabilities

* CTAP

* ICTAP

Learn more about this agency

Responsibilities

The incumbent of this position will serve as a Human Resources Assistant in the Recruitment and Placement and Classification Employment Division. At the full performance level the duties will be:

* Independently identifies and codes all personnel-related forms daily, e.g., Personnel Action Request (PAR), OF-8 and CD-516, (PMSO) forms.

* Independently identifies the appropriate accession or position and pay change criteria.

* Prepares, annotates PARS, and processes accessions by completing and verifying SF-52 data elements/processing entries.

* Ensures data contained on the applicable Record/Individual Position Data cover sheet is accurate and applicable. If discrepancies are found during the process, independently resolves or when necessary discusses courses of action with specialists and provides recommendations to resolve the problem.

* Prepares and processes actions by completing and/or verifying PAR data processing entries: (1) separations, e.g., resignations, terminations, removals, LWOP, position and pay changes; (2) position and pay changes e.g., reassignments, promotions, changes to lower grade, changes in job titles, occupational codes, position numbers, organizational data, general pay increases, within-grade increases; and (3) other changes, e.g., name changes, conversions in type of appointment.

* Responds to non-technical and limited technical inquiries regarding recruitment and placement missions and functions, status of assigned organizations' actions.

* Uses tact, diplomacy, and patience when communicating and dealing with others, e.g., co-workers, managers, supervisors, and internal/external customers.

Travel Required

Not required

Supervisory status

No

Promotion Potential

08

Who May Apply This job is open to…

Applications will be accepted from current Federal employees serving on career or career-conditional appointment in the Competitive Service, former Federal employees with reinstatement eligibility, persons eligible under special hiring authorities including Schedule A and VEOA, and CTAP/ICTAP eligible candidates in the local commuting area.

Questions? This job is open to 4 groups.

* Job family (Series)

0203 Human Resources Assistance

* Requirements

Help Requirements Conditions of Employment

* You must be a U.S. Citizen or National.

* You must meet the definition of specialized experience.

* You must meet time-in-grade-requirements.

* Required to pass a background investigation and fingerprint check.

* Must be registered for Selective Service, if applicable (www.sss.gov)

* Suitable for Federal employment.

Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

Qualifications

You must meet the following United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. OPM's prescribed Group Coverage Qualification Standard for the Human Resource Assistant can be found at: Qualification Standards. You must meet all qualification requirements including time-in-grade (refer to 5 CFR 300.604 for more information on time-in-grade) by the closing date of the job announcement.

Specialized Experience:is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service.

GS-06

Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the GS-05 grade level in the Federal service.

Specialized experience for this position includes:

* Experience in providing administrative support to Human Resources Specialists (e.g. creating evaluation forms for applicants, organizing information for participants attending new hire orientation, gathering data from different sources to compile reports, uploading case file documents); And

* Experience in initiating and processing personnel actions (e.g. resignations, pay changes, new hire actions, change in duty station) in a Human Resources Information system (HRIS) that interfaces with an outside third-party payroll system

GS-07

Candidates for the GS-07 grade level must have at least 52 weeks of specialized experience equivalent to the GS-06 grade level in the Federal service.

Specialized experience for this position includes:

* Experience in providing administrative support to Human Resources Specialists (e.g. creating evaluation forms for applicants, organizing information for participants attending new hire orientation, gathering data from different sources to compile reports, uploading case file documents); And

* Experience in initiating and processing personnel actions (e.g. resignations, pay changes, new hire actions, change in duty station) in a Human Resources Information system (HRIS) that interfaces with an outside third-party payroll system; And

* Experience in assisting with the resolution of system and data errors arising from the interface of an internal HRIS and external payroll system.

GS-08

Candidates for the GS-08 grade level must have at least 52 weeks of specialized experience equivalent to the GS-07 grade level in the Federal service.

Specialized experience for this position includes:

* Experience in applying human resources rules, procedures, and operations (e.g. to provide consultative services to customers and HR Specialists to discuss customer hiring plans, assist HR Specialists with evaluating applicant qualifications, draft vacancy announcements, and make job offers to selected candidates); And

* Experience in initiating and processing of personnel actions (e.g. resignations, pay changes, new hire actions, change in duty station) in a Human Resources information system (HRIS) that interfaces with an outside third-party payroll system; And

* Experience in independently monitoring and resolving system and data errors from the interface of an internal HRIS and external payroll system; And

* Experience in communicating with applicants through an automated hiring system.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

As a general rule, education is not creditable above the GS-5 for most positions covered by clerical and administrative support standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website – US Department of Education. Another listing of services that can perform this evaluation is available at the National Association of Credential Evaluation Services (NACES) website. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

NOTE: Only education and experience acquired before the filing deadline will be considered. Report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

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