Disaster Assistance Representative

State of New York Albany, NY
Minimum Qualifications Bachelor's degree and two years of relevant experience in areas such as: construction services, bridges, road systems, HVAC, public service, computers, water treatment facilities, parks and recreation, environmental sciences/permitting, management, military, auditing; OR six years of relevant experience in the areas indicated.

Duties Description •Perform duties for Recovery Operations:

oValidate county damage assessments immediately following a disaster (assess and document all significant impacts to a geographical area).

oRepresent DHSES during FEMA Preliminary Damage Assessments (PDA) and advise DHSES leadership on any issues.

oSchedule, attend and participate in all meetings with applicants and assist in briefings to inform/educate applicants on recovery programs and administrative processes.

oProvide programmatic and technical assistance to applicants as required to formulate projects and input to the Grants Management Portal.

oAct as a resource for internal and external agency personnel and applicants concerning State and Federal laws, rules and regulations relating to Public Assistance programs.

oDevelop project narratives, identify expenses, and review for eligibility and accuracy for reimbursement and reconciliation.

oTrack and maintain project workloads and completion dates for Public Assistance Recovery Operations.

oReport to the DAR Coordinators, Deputy Chief and/or Chief of recovery as required and/or requested.

oAbility to work effectively with the County Emergency Management and Office of Emergency Management Regional Director.

oDeploy to active disaster operations where needed in New York State for extended periods of time; up to 60 days based on the needs the agency.

* Perform project reviews:

oReview and/or provide professional recommendations on proposed project changes and progress payment requests.

oOrganize, maintain and update electronic information and documentation for contracts, disaster declarations, letters, program and financial information, and reports.

oValidate claimed costs and special considerations.

oProvide project updates to the DAR Coordinator, Disaster Assistance Manager (DAM) and Disaster Assistance Officer (DAO).

oAssist applicants with the appeals process to FEMA.

oPerform other public assistance disaster related duties as assigned.

oSchedule, attend and participate in all meetings with applicants and assist in briefings to inform/educate applicants on recovery programs and administrative processes.

oProvide programmatic and technical assistance to applicants as required to formulate projects and input to the Grants Management Portal.

oAct as a resource for internal and external agency personnel and applicants concerning State and Federal laws, rules and regulations relating to Public Assistance programs.

oDevelop project narratives, identify expenses, and review for eligibility and accuracy for reimbursement and reconciliation.

oTrack and maintain project workloads and completion dates for Public Assistance Recovery Operations.

oReport to the DAR Coordinators, Deputy Chief and/or Chief of recovery as required and/or requested.

oAbility to work effectively with the County Emergency Management and Office of Emergency Management Regional Director.

oDeploy to active disaster operations where needed in New York State.

* Perform project reviews:

oReview and/or provide professional recommendations on proposed project changes and progress payment requests.

oOrganize, maintain and update electronic information and documentation for contracts, disaster declarations, letters, program and financial information, and reports.

oValidate claimed costs and special considerations.

oProvide project updates to the DAR Coordinator, Disaster Assistance Manager (DAM) and Disaster Assistance Officer (DAO).

oAssist applicants with the appeals process to FEMA.

oPerform other public assistance disaster related duties as assigned.

Additional Comments These positions typically work from home and are contacted on an as needed basis. Day time availability for training will be required. Workflow is based on agency need.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.