Senior Program Associate, Communications & Marketing Operations

Who We Are

"The advancement of science should be the chief concern of a nation that would conserve and increase the welfare of its people."

* James McKeen Cattell, former AAAS President and Editor of Science

The American Association for the Advancement of Science (AAAS) is an international non-profit organization dedicated to advancing science for the benefit of all people. For over a century, AAAS has been a force for science, from helping to establish science as a credible field in the 19th century to using satellite imaging technology to document human rights abuses in 2007. We are recognized as the world's largest general scientific society and the proud publisher of the Science family of journals. Past presidents have included astronomer Edward Charles Pickering, anthropologist Margaret Mead, and biologist Stephen Jay Gould. Our mission is centered on the belief that STEM research and education can help solve many of the challenges the world faces today.

AAAS is a culture steeped in history, but adaptive to change and new ideas. We recognize the hard work of our employees and encourage the development of our staff. Our colleagues represent an array of expertise from scholarly publishing to digital marketing, educational research to government relations, all with a shared focus on mission. At AAAS, you are part of a talented team, dedicated to advancing science and serving society.

Work With Us

We have an exciting full-time opportunity for a Senior Program Associate, Communications & Marketing Operations Management in our Washington, DC office. The Senior Program Associate provides marketing and event planning support for the recruitment and engagement functions of the AAAS Science & Technology Policy Fellowships (STPF) program.

Essential Duties and Responsibilities

* Manages STPF advertising, including researching editorial calendars, exploring, recommending and overseeing placements

* Contributes to annual and multi-year marketing strategy

* Contributes to project plans outlining tasks and processes, systems and resource requirements, timelines, and deliverables for prospect cultivation

* Tracks progress and performance and provides monthly data reports; analyzes, and compiles statistical data for marketing activities

* Monitors STPF and fellowship industry data to determine trends and utilize information to strategize enhancements for programmatic outreach activities, constituent development and engagement initiatives

* Serves as main point of contact for the marketing automation platform

* Oversees production schedules and development of various marketing collateral and campaigns including print and digital direct mail and promotional materials

* Contributes to creating and updating marketing presentations. Ensures adherence to STPF and AAAS branding policies and guidelines.

* Researches and edits correspondence, informational and marketing announcements and reports as necessary

* Schedules, organizes and coordinates all logistics for exhibits at conferences and presentations at AAAS annual meeting and other science and engineering conferences, career fairs and campus info sessions

* Staffs exhibit booths and presents on STPF programs and careers at the intersection of science and policy

* Develops and maintains marketing network lists, and maintains records on event attendance and outcomes

* Updates and assists in maintaining the programs' alumni directory and database

* Assists with budget preparation for function area, monitors expenditures, and prepares expense reports

* Supervises interns' duties as related to routine outreach activities as needed

* Additional duties as assigned

Key Requirements

* Minimum of a Bachelor's degree required; degree in public relations, marketing, communications preferred; Master's degree preferred

* 2- 4 years of experience managing marketing outreach campaigns including but not limited to production of marketing collateral, and advertising, coordinating outreach events

* Experience working with, or marketing to, the doctoral level science and engineering community a plus

* Strong internet research and database skills; extensive experience using a CRM platform

* Proficiency in Photoshop, Excel, PowerPoint, Google Analytics and Marketo or similar marketing automation platforms

* Outstanding organizational skills and strong attention to detail and deadlines

* Professional and diplomatic manner; ability to work with individuals from different disciplinary and cultural backgrounds, to coordinate activity among staff and departments

* Ability to manage a variety of tasks simultaneously, set priorities for multiple projects, meet deadlines under pressure, and work both independently and as part of a team

* Excellent writing and editing skills, with a specific focus on marketing communications

* Must have experience planning and managing events

* May require some domestic travel

Application Process

Interested candidates should submit a resume and brief cover letter outlining qualifications and interest in the position by December 29, 2017. Applications will be reviewed on a rolling basis. If we think you might be a good fit for the role, we will contact you with next steps.

AAAS is an EO employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees.