4 Tips for Email Best Practices

Are you following the best practices for email?

Email is a popular way to correspond in a business setting, but it can also be the most flexible form of communication with rules that differ from company-to-company and person-to-person. For example, do you wonder, should I be responding via email or by phone? What should I include in the subject line of my emails?

4 Tips to Improve your Emailing:

1) Short subject lines vs. detailed

Keep your subject lines short and to the point if you have an email with detailed content to share. If your recipient is busy, a brief subject line might increase chances that your email gets clicked and read. Whereas a longer and more detailed subject line might encourage your recipient to put off the email to when they’re less occupied.

However, if you have a quick and short message to share, it pays to be a little more detailed in the subject line. Type your message in the subject line and close it with an EOM (end of message) instead.

2) Keep email recipients in mind.

Take note of the Reply and Reply all options. If you don’t want everybody in the email thread to get your response, opt to hit “Reply” instead.

3) Informative Signature.

Your signature should include all methods of contact that you’d like to be reached at. This includes, phone number, email address, website and title.

4) Know when to opt for other forms of communication.

If your message requires a quick response or a back and forth exchange.. it might be better to opt for a phone call or face-to-face meeting. Email is a great tool to get a message across, but is a medium that takes away tone of voice and emotion.

For more resources, here is a great article that lists 10 musts to make people love your emails.

Read on for 10 tips on how to get people to love your emails!